Events Manager

Savannah, GA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $41,900.00 - $69,900.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

flexible schedule

Job Description

Colleton River Club is a prestigious private club known for its exceptional amenities, impeccable service, and dedication to providing a superior member experience. Situated in a scenic location, the club offers world-class golf, tennis, aquatics, dining, and social events designed to foster a vibrant community among its members. As a full-service facility, it hosts a wide range of events, including member socials, corporate gatherings, weddings, holiday celebrations, and nonprofit functions. The club prides itself on maintaining a high standard of excellence in all aspects of its operations, ensuring that every event reflects the club's values of hospitality, elegance, and personalized service.

The position available is a key role within the Food & Beverage team, reporting directly to the Director of Food & Beverage or Clubhouse Manager. This role is essential to managing all club events to the highest standard, ensuring that each event is flawlessly executed and meets or exceeds member expectations. Serving as the primary liaison between the Clubhouse Manager and Colleton River Club members, the Event Coordinator manages numerous events concurrently, making sure that every detail is carefully planned and orchestrated.

Responsibilities include conceptualizing, budgeting, contracting, planning, and coordinating a diverse array of events, including specialized member events such as tennis, golf, aquatics, wine programs, and more. Corporate, nonprofit, holiday, social, and wedding events also fall under this role's purview. The Event Coordinator must develop clear and detailed room diagrams and event orders covering all aspects like food and beverage requirements, timelines, setup, and decor. Additionally, the role involves assisting members with hiring and coordinating outside vendors for entertainment, linens, florals, and audiovisual needs, ensuring seamless collaboration.

Financial management is a key component of the position, including budgeting, deposits, final payments, and processing vendor invoices. The Event Coordinator is responsible for making informed decisions that go beyond member and guest expectations, always aligning with the best interests of the Colleton River Club. The role demands excellent organizational skills, effective communication, and the ability to manage inquiries and requests efficiently, with a commitment to responding to members within 48 hours. Attending weekly BEO meetings and supporting internal and external partners with historical event details and current industry trends further strengthens the position's impact.

The ideal candidate for this role has a passion for hospitality and event planning, demonstrates strong problem-solving skills, and is adept at multitasking in a fast-paced environment. An attitude of professionalism, integrity, resourcefulness, and teamwork is essential. This position offers an exciting opportunity to be involved in a dynamic, upscale environment where attention to detail and exceptional service are paramount. The position requires flexibility to work evenings, weekends, and holidays as event schedules dictate, with the expectation of seeing events through to conclusion or ensuring proper supervision.

Job Requirements

Three to five years' experience in hospitality or event planning
previous private club or hotel catering/events experience
bachelor’s degree preferred
strong communication and organizational skills
proficiency in Microsoft Office and Adobe Acrobat
flexibility to work evenings, weekends, and holidays
ability to manage multiple events simultaneously
physical ability to stand for extended periods, lift up to 20 pounds, and move event furniture
valid driver license for operation of vehicles including golf carts and trucks

Job Qualifications

Three to five years' experience in hospitality, catering, and event environment planning sophisticated events
previous experience at a private club or hotel in Catering/Events
bachelor’s degree preferred with emphasis in Hospitality or Event Management
experience managing and planning weddings and events
knowledge of logistics involved in planning and executing complex events
proven track record of delivering projects on time and within budget
strong analytical and problem-solving skills
effective communication skills including written and verbal
excellent administrative, telephone, organizational, and interpersonal skills
proficient in Microsoft Office, Adobe Acrobat, and internet capabilities
experience with Jonas software a plus
able to flex work schedule including evenings, weekends, holidays
experience with Delphi, Jam, Prismm, or Social Tables a plus

Job Duties

Preserve the Colleton River Club member experience without hindering the event experience for hosting members and guests
conceptualize, budget, contract, plan, and coordinate all aspects of events including member events, holidays, socials, corporate, nonprofits, and weddings
create clear and concise room diagrams and detailed event orders
assist members with hiring and coordinating outside vendors
build and maintain positive relationships with members, catering event hosts, internal partners, and vendors
handle member and guest inquiries, questions, concerns, complaints
manage financial requirements including budgeting, deposits, final payments, and processing vendor invoices
provide onsite support for set-up, teardown, event flow, and registration
manage all requests and inquiries within 48 hours
participate in industry functions and maintain professional development
run scheduled weekly BEO meetings with internal partners