Events Manager

Provo, UT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $59,000.00 - $75,500.00

Work Schedule

Standard Hours

Flexible

Benefits

401k

excellent work-life balance

Employee assistance program

Tuition Benefits

access to athletic facilities

Excellent medical dental benefits

Short long-term disability benefits

paid parental and maternity leave

Wellness Program

free on-campus parking

Free UTA passes

discounts at the BYU Store and for many events at BYU

Job Description

Brigham Young University (BYU) is the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, renowned for its commitment to combining world-class education with deeply inspired religious values. Located on a beautiful and historic campus, BYU is dedicated not only to academic excellence but also to the spiritual development of its students and staff. This unique mission, rooted in the Gospel of Jesus Christ, emphasizes assisting individuals in their quest for perfection and eternal life. BYU's culture promotes a strong sense of belonging among its employees and students, fostering an environment that is both supportive and inspiring. Weekly devotionals and numerous opportunities for learning and professional growth are hallmarks of the BYU community, making it an ideal place for individuals who seek to contribute to a greater cause while advancing their careers in an enriching setting.

The Events Manager role at BYU is central to the effective planning, execution, and management of campus-wide career fairs and career services events. This position not only involves oversight of the strategic design and logistics of these important activities but also includes revenue management and comprehensive reporting to ensure all events meet their goals and support the university’s mission of student development and employment success. The Events Manager acts as a key liaison between the university, employers, and students, building and maintaining positive professional relationships. This role requires excellent organizational skills, the ability to coordinate with multiple campus departments such as scheduling, facilities, and police, as well as external vendors to ensure successful event execution. The manager is responsible for training and supervising student employees and volunteers, ensuring events provide high-quality opportunities related to employer engagement and student internships or job placements.

Further responsibilities include assisting with recruiting initiatives, supporting campus partners' event needs, and managing the digital presence of career fairs through the Career Services website. A strategic element of the role involves assessing the effectiveness of events and employer engagement through data analysis and reporting, enabling continuous improvement aligned with BYU’s goals. The role also involves collaboration with marketing teams to boost event visibility and with faculty and external partners to enhance employer participation and satisfaction.

This full-time role comes with a competitive salary typically ranging from $59,000 to $75,500, with compensation adjusted according to the candidate’s experience and qualifications. BYU offers a robust benefits package that supports employees' health, well-being, and work-life balance, underscoring its commitment to its workforce. For individuals who share BYU’s devotion to faith and excellence, this position offers a unique opportunity to contribute to the university’s mission, engage with a vibrant community, and grow professionally in one of the nation’s most respected higher education environments.

Job Requirements

Associate’s degree from an accredited institution or equivalent applicable work experience
experience in functions requiring team work, high volume activity, detailed follow-up, and technology use
highly organized
strong written and oral communication skills
excellent interpersonal relationship skills
ability to collaborate with various constituencies
able to follow policies for employer engagement
effective follow-up, tracking, and reporting skills
demonstrated ability to use social networking tools
proficient with Microsoft Office
engaged learning attitude
team-minded and supportive approach
members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend
all staff positions require a resume
candidates must be committed to BYU’s mission and values.

Job Qualifications

Associate’s degree from an accredited institution or equivalent applicable work experience
experience in functions requiring team work, high volume activity, detailed follow-up, and technology use
Bachelor’s degree from an accredited institution preferred
3+ years’ experience in event planning, administrative services, or hospitality preferred
experience in higher education recruitment and associated technology platforms preferred
highly organized
strong written and oral communication skills
excellent interpersonal relationship skills
ability to collaborate with various constituencies
able to follow policies for employer engagement
effective follow-up, tracking, and reporting skills
demonstrated ability to use social networking tools
proficient with Microsoft Office
engaged learning attitude
team-minded and supportive approach
high PR abilities preferred
collaboration with careers, faculty, alumni, and recruiters preferred
ability to provide insights and recommendations
proficiency with client relationship management software (Handshake, Salesforce) preferred
experience producing reports and utilizing systems preferred.

Job Duties

Execute large and small-scale, campus-wide career fairs, employer information sessions, student open houses, workshops and speaker series
track event activity and manage registration data
provide timely reports to internal stakeholders
serve as a primary campus contact for personnel from participating organizations
coordinate events with campus scheduling, facilities, campus police, and building personnel to ensure space and safety needs are met
liaise with BYU Catering and other vendors to provide meals, hospitality, and event services
manage, assign, and train 50+ volunteers for large events and fairs
oversee career fair and event-related webpages on the Career Services website
provide support to on- and off-campus entities’ sponsored events (Utah Valley Job Fair)
develop positive professional relationships and respond to unique recruiting needs (including some early morning, and evening communication)
ensure all events and recruiting activities follow university on-campus recruiting policies
support the Office Manager in planning staff trainings, retreats, and department-wide initiatives
support the Office Manager in organizing student employee trainings, initiatives, and events
collaborate with the Marketing & Communications Director to coordinate Career Services participation in campus events
hire, train, and supervise approximately 3 student employees
facilitate professional development and leadership for student staff
conduct bi-annual performance reviews and make recommendations for student wage increases
ensure effectiveness of staff and student work and conduct disciplinary conversations when needed
support the Associate Director of Employer Engagement & Recruiting in executing employer engagement and recruiting initiatives
assist with employer outreach and engagement for career fairs, information sessions, and recruiting programs
coordinate employer-facing communications related to recruiting timelines and event participation
support campus partners in expanding employer outreach efforts aligning goals with Career Services priorities
contribute to assessing employer engagement outcomes and recruiting effectiveness
identify opportunities to enhance employer participation through events and programming
oversee strategy and design for all Career Services events and fairs
collaborate with colleagues to establish goals, timelines, and success metrics
direct reporting and analytics for career fairs
identify key performance indicators and assess outcomes
make strategic recommendations on involvement of university departments
oversee income collection and track expenditures for large fair budgets
facilitate career fair committee meetings
serve as primary liaison with campus partners
collaborate with other higher education institutions to plan shared events
collaborate with Marketing & Communications Director to implement marketing strategies
ensure events support employer recruiting goals.