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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
403(b) Retirement Plan
Paid Time Off
sick leave
Paid holidays
personal holidays
Student Loan Forgiveness
flexible spending accounts
Employee assistance program
Employee Discounts
Job Description
Volunteers of America Oregon (VOA Oregon) is a respected nonprofit organization that has been dedicated to serving the needs of the community since 1896. Their commitment to providing supportive programs in behavioral health, addiction treatment, reentry services, and assistance for children and families has made them a vital resource in Oregon. By delivering innovative, life-changing services with the aim of promoting safety, healing, and empowerment, VOA Oregon plays an integral role in enhancing the quality of life of individuals and families facing challenges across the state. As a mission-driven organization, VOA Oregon fosters a compassionate and collaborative work environment where... Show More
Job Requirements
- Bachelor’s degree preferred or equivalent experience
- Minimum of 3-5 years of relevant experience in event planning and nonprofit development
- Experience managing complex events with multiple stakeholders, timelines, and budgets
- Familiarity with fundraising, donor engagement, and community partnership activities preferred
- Experience with CRM systems for donor and event tracking preferred
- Ability to work occasional evenings and weekends
- Must complete a criminal history background check
- Must not be excluded from federal healthcare program participation
- Must be legally authorized to work in the United States without sponsorship
- Must have an active driver’s license, current insurance, reliable transportation, and meet driver standards
Job Qualifications
- Bachelor’s degree in nonprofit management, communications, marketing, hospitality, business administration, public relations, or a related field preferred
- Minimum of 3-5 years of experience in event planning, fundraising events, nonprofit development, donor relations, project management, or community engagement activities
- Experience managing complex events with multiple stakeholders, timelines, vendors, budgets, and logistics
- Experience supporting fundraising, donor engagement, sponsorship fulfillment, stewardship activities, or community partnerships preferred
- Experience working in a nonprofit, behavioral health, human services, education, or mission-driven organization preferred
- Experience using CRM systems to track donor, sponsorship, volunteer, or event activity, with familiarity with Raiser’s Edge NXT preferred
Job Duties
- Plan, coordinate, and execute agency-wide events that support fundraising, donor engagement, community awareness, staff engagement, volunteer recognition, and program visibility
- Serve as lead production manager for the organization’s signature gala, including timelines, logistics, vendor coordination, registration, sponsorship fulfillment, guest experience, run of show, volunteer support, and post-event follow-up
- Manage donor cultivation and stewardship events, including receptions, tours, recognition events, small gatherings, and other engagement opportunities
- Support program-based events across the agency, including events related to alumni engagement, community partnerships, volunteer activities, donor visits, and special recognition opportunities
- Support scholarship-related recognition and engagement activities associated with agency events and donor stewardship initiatives
- Coordinate scholarship-related review, selection, communication, scheduling, reviewer support, and stakeholder engagement activities, including reviewer outreach, orientation support, timeline coordination, scoring material distribution, deadline tracking, and scholarship-related communications in alignment with organizational practices and donor intent
- Serve as a point of coordination and support for scholarship applicants, recipients, alumni, donors, reviewers, community partners, and other stakeholders related to scholarship engagement, communication, recognition, and stewardship activities
- Develop and manage annual event calendars, production schedules, project timelines, task lists, staffing plans, budgets, and post-event evaluations
- Lead cross-functional event planning efforts involving Development, Communications, Volunteer Services, Finance, Executive Leadership, and program leadership teams
- Coordinate with internal teams to ensure events are aligned with organizational goals, fundraising priorities, branding, messaging, and community engagement objectives
- Recruit, train, schedule, and support event volunteers in coordination with the organization’s volunteer program and related staff supporting volunteer engagement activities
- Manage event vendors, venues, caterers, speakers, entertainers, photographers, printers, audiovisual providers, and other external partners
- Ensure events are accessible, welcoming, professional, trauma-informed, and reflective of VOA Oregon’s mission and values
- Track event expenses, support budget development, process invoices, and assist with event-related revenue tracking in coordination with Development and Finance
- Support event sponsorship fulfillment, including benefits tracking, sponsor recognition, signage, printed materials, tickets, tables, and post-event stewardship activities
- Oversee event logistics and guest experience coordination, including registration processes, seating coordination, event communications, and check-in activities
- Work collaboratively with the Communications team to support event promotion, invitations, printed materials, signage, scripts, social media, photography, video production, and post-event storytelling
- Conduct post-event debriefs, analyze event outcomes, document lessons learned, and recommend improvements for future events
- Support the Development team’s annual fundraising, donor engagement, and stewardship goals through high-quality events and relationship-building opportunities
- Collaborate with Development, Communications, and program leadership to support storytelling, donor stewardship, and community engagement activities related to scholarship impact and organizational mission advancement
- Assist with preparing briefing materials, event scripts, talking points, donor recognition materials, sponsorship materials, and follow-up communications
- Support accurate documentation of donor, sponsorship, volunteer, and event-related information within organizational tracking systems
- Represent VOA Oregon professionally with donors, volunteers, vendors, partners, community members, and internal and external stakeholders
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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