Events Manager

Napa, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $70,500.00 - $90,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Job Description

The Napa Institute is a distinguished faith-based organization rooted in the Catholic tradition, dedicated to fostering a deeper relationship with Jesus Christ and cultivating authentic Christian fellowship. Founded over a decade ago, the Institute has grown into a prominent platform that hosts unique conferences and events designed to inspire spiritual growth, meaningful conversations, and lasting friendships among attendees. Its hallmark gatherings, including the Summer Conference and Faith and Business Conference, integrate faith with daily life and leadership, making a profound impact on the Catholic community nationwide.

Operating from its Irvine, California office, the Napa Institute prides itself on creating events where participants experience both spiritual enrichment and fellowship. Its events stand out for their thoughtful design, inviting atmosphere, and excellence in execution. Central to the Institute’s mission is the nurturing of enduring faith and impactful connections, which reflects in the meticulous planning and management of its annual conferences, dinners, and summits.

The role of Events Manager at the Napa Institute is an opportunity for a mission-driven professional to play a pivotal role in the planning, coordination, and flawless execution of the Institute’s signature events. This position reports directly to the President and works collaboratively with multiple internal teams and external partners. The Events Manager leads every logistical detail from venue negotiations, budget oversight, vendor management, scheduling, and on-site event supervision through post-event wrap-up and reporting. This comprehensive responsibility ensures that each event not only meets budgetary and scheduling parameters but also upholds the high standards and mission-centric vision of the Institute.

Candidates for this role will find themselves deeply engaged in a fast-paced, dynamic environment requiring a balance of sharp organizational skills and a polished, proactive approach. The Events Manager will orchestrate collaborations with clergy, executives, volunteers, event vendors, and stakeholders, ensuring seamless delivery and memorable attendee experiences. Occasional travel to event locations, flexibility in work hours during peak event periods, and the ability to handle sensitive information with professionalism are integral to success in this role.

With a salary range of $70,500 to $90,000, this full-time role is designed for an experienced event professional, ideally with a background in faith-based or nonprofit event management. The Napa Institute offers a unique culture centered on faith, fellowship, and personal growth, providing the right candidate the chance to contribute meaningfully to a respected organization influencing Catholic ministry and leadership.

This role is essential for advancing the Napa Institute’s ongoing commitment to inspire deeper conversations, faith, impact, and friendship within the Catholic community, making it an ideal career opportunity for those passionate about event excellence and spiritual mission.

Job Requirements

Bachelor’s degree preferred
3-5 years of event management experience
proficiency with Microsoft Office Suite
ability to handle sensitive information confidentially
strong organizational skills
excellent communication skills
ability to travel as required
willingness to work flexible hours including evenings and weekends

Job Qualifications

Bachelor’s degree preferred
minimum 3-5 years experience in event management
experience in faith-based or nonprofit organizations preferred
strong organizational skills
excellent oral and written communication skills
proficiency in Microsoft Office Suite including Word and Excel
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism
ability to plan and manage multiple events simultaneously

Job Duties

Negotiate and manage venue contracts, ensure favorable terms
review all contracts with senior leadership before execution
coordinate with external partners such as St. Paul Center Team and NYPD
collaborate with President and accounting to prepare event budgets
monitor event expenditures to ensure budget compliance
oversee timely payment of invoices and vendor services
create and manage event registrations through the Napa Institute website
communicate event details to attendees and stakeholders
manage invitation lists, confirmations, and guest management
develop and maintain detailed event schedules
confirm schedules with President and speaker committees
coordinate speakers, prelates, and liturgical participants including invitations and travel logistics
liaise with venue managers, caterers, and vendors such as A/V, photography, and décor
review and approve Banquet Event Orders
oversee transportation, accommodations, and timing for all participants
manage daily operations during events ensuring all activities run on time
supervise staff, volunteers, interns, and liturgical assistants
troubleshoot and resolve issues in real-time
complete post-event financial reconciliation and ensure all vendors are paid
provide post-event reports and recommend improvements