You're Viewing 1 Of 95,000+ Jobs On OysterLink
New hospitality jobs added daily. Browse by role, pay, or location.
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $70,500.00 - $90,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Job Description
The Napa Institute is a distinguished faith-based organization rooted in the Catholic tradition, dedicated to fostering a deeper relationship with Jesus Christ and cultivating authentic Christian fellowship. Founded over a decade ago, the Institute has grown into a prominent platform that hosts unique conferences and events designed to inspire spiritual growth, meaningful conversations, and lasting friendships among attendees. Its hallmark gatherings, including the Summer Conference and Faith and Business Conference, integrate faith with daily life and leadership, making a profound impact on the Catholic community nationwide.
Operating from its Irvine, California office, the Napa Institute prides itself on cr... Show More
Operating from its Irvine, California office, the Napa Institute prides itself on cr... Show More
Job Requirements
- Bachelor’s degree preferred
- 3-5 years of event management experience
- proficiency with Microsoft Office Suite
- ability to handle sensitive information confidentially
- strong organizational skills
- excellent communication skills
- ability to travel as required
- willingness to work flexible hours including evenings and weekends
Job Qualifications
- Bachelor’s degree preferred
- minimum 3-5 years experience in event management
- experience in faith-based or nonprofit organizations preferred
- strong organizational skills
- excellent oral and written communication skills
- proficiency in Microsoft Office Suite including Word and Excel
- demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
- high degree of professionalism
- ability to plan and manage multiple events simultaneously
Job Duties
- Negotiate and manage venue contracts, ensure favorable terms
- review all contracts with senior leadership before execution
- coordinate with external partners such as St. Paul Center Team and NYPD
- collaborate with President and accounting to prepare event budgets
- monitor event expenditures to ensure budget compliance
- oversee timely payment of invoices and vendor services
- create and manage event registrations through the Napa Institute website
- communicate event details to attendees and stakeholders
- manage invitation lists, confirmations, and guest management
- develop and maintain detailed event schedules
- confirm schedules with President and speaker committees
- coordinate speakers, prelates, and liturgical participants including invitations and travel logistics
- liaise with venue managers, caterers, and vendors such as A/V, photography, and décor
- review and approve Banquet Event Orders
- oversee transportation, accommodations, and timing for all participants
- manage daily operations during events ensuring all activities run on time
- supervise staff, volunteers, interns, and liturgical assistants
- troubleshoot and resolve issues in real-time
- complete post-event financial reconciliation and ensure all vendors are paid
- provide post-event reports and recommend improvements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This: