Events Manager

Fullerton, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $70,500.00 - $90,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Job Description

Napa Institute, located in Irvine, California, is a faith-centered organization dedicated to deepening the relationship of individuals with Jesus Christ and their fellow Christians. Founded over a decade ago, the Napa Institute has been a unique platform for Catholic conferences that offer opportunities not just for spiritual growth but also for authentic fellowship and friendship among participants. Known for its signature events such as the Summer Conference, Faith and Business Conference with Eucharistic Procession in New York City, Msgr. Herron Dinner, West Coast Priest Conference, and Shepherd's Circle Summit, the institute has become a beacon of deep conversations, deeper impact,... Show More

Job Requirements

Deep commitment to the mission of the Napa Institute and the Catholic faith
strong organizational, administrative, and project management skills
excellent oral and written communication skills
ability to plan, prioritize, and manage multiple events simultaneously
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism and ability to handle sensitive information confidentially
proficiency in Microsoft Office Suite including Word and Excel and event management tools
minimum of 3-5 years experience in event management preferably in faith-based or nonprofit organizations
bachelor's degree preferred

Job Qualifications

Bachelor's degree preferred
minimum of 3-5 years experience in event management preferably in faith-based or nonprofit organizations
strong organizational skills
excellent oral and written communication skills
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
proficiency in Microsoft Office Suite including Word and Excel
proficiency with event management tools
high degree of professionalism and ability to handle confidential information

Job Duties

Negotiate and manage venue contracts
review contracts with the President and Tim Busch before execution
coordinate with external partners such as St. Paul Center Team and St. Patrick's Cathedral
collaborate with President and Accounting to prepare event budgets
monitor expenditures to ensure events stay within budget
oversee timely payment of invoices and vendor services
create and manage event registrations through the Napa Institute website
ensure accurate and timely communication of event details
oversee invitation lists, save-the-dates, confirmations, and guest management
develop and maintain detailed event schedules
confirm schedules with the President, Tim Busch, and speaker committees
coordinate speakers, prelates, and liturgical participants including invitations, travel, and logistics
serve as liaison with venue event managers, caterers, and vendors like A/V, photography, décor, choir
review and approve Banquet Event Orders for accuracy
oversee transportation, accommodations, and timing for participants
oversee daily operations during events ensuring timely flow of meals, presentations, liturgies, entertainment, and sponsored events
manage select staff, volunteers, interns, and liturgical assistants
troubleshoot and resolve issues in real-time
ensure all outstanding items are resolved after events
complete final financial reconciliation and ensure vendor payments
provide post-event reports and recommendations for improvement

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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