Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $22.02
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee wellness programs
Job Description
Wichita State University (WSU) is an accredited public research university located in Wichita, Kansas. Known for its commitment to academic excellence, innovation, and community engagement, WSU offers a diverse range of programs and services designed to support the growth and success of its students, faculty, and staff. The university campus includes multiple departments and offices dedicated to facilitating effective operations and enhancing the student and community experience. One such vital department is the Office of University Conferences, which plays a critical role in coordinating various events and conferences that contribute to the University's mission of fostering education and collaboration among different stakeholders.
The Office of University Conferences at WSU Metroplex is currently seeking a full-time Conference Coordinator to join their dynamic team. The position offers a competitive pay rate starting at $22.02 per hour, commensurate with experience, and operates primarily on a Monday through Friday schedule from 8:00 AM to 5:00 PM, with occasional evening and weekend hours as needed. This role is ideal for a highly organized and detail-focused individual capable of managing conferences, meetings, and large-scale events with significant impact at the University level.
The Conference Coordinator will be responsible for the end-to-end management of event planning and execution, ensuring all aspects of conferencing are handled efficiently and professionally. As a key figure in the event management process, the Coordinator will develop, coordinate, and implement strategic planning for events, working closely with both campus and community stakeholders to guarantee successful event outcomes. In addition to logistical coordination, this role involves vital communication with vendors, sponsors, speakers, and other participants, making strong relationship management skills essential.
The role demands a blend of project management expertise and hands-on event execution capabilities. The successful candidate will coordinate venue selection, catering, travel arrangements, audiovisual needs, and accommodations while overseeing registration processes and budget management. They will also handle on-site event operations, troubleshoot issues in real-time, and prepare materials such as agendas and post-event reports. Collaboration with marketing and communications teams is necessary to promote events effectively and align them with the University's objectives.
Moreover, the Conference Coordinator will assist in or lead the negotiation of contracts relevant to event services and amenities. They will maintain detailed event calendars and records to ensure aligned programming and optimal scheduling. Part of the role includes conducting post-event evaluations to assess the success of events and recommend improvements for future activities. The Coordinator must also ensure compliance with health, safety, and risk management standards applicable to all University events.
Candidates should have at least a high school diploma or equivalent, coupled with two years of experience in office administration, event coordination, or a related field. While not mandatory, a bachelor’s degree and additional years of experience in event coordination are preferred. The position requires proficiency in various skills including budgeting, vendor and stakeholder management, audiovisual technical requirements, and the use of registration systems. A candidate capable of adapting quickly to last-minute changes, working under pressure, and managing multiple priorities simultaneously will excel in this role.
In summary, this Conference Coordinator position at Wichita State University offers a challenging yet rewarding opportunity for an individual looking to contribute to meaningful university events and conferences. By joining the Office of University Conferences, the successful applicant will play an integral part in facilitating collaborative educational and community programs, making a tangible difference in the campus and regional environment.
The Office of University Conferences at WSU Metroplex is currently seeking a full-time Conference Coordinator to join their dynamic team. The position offers a competitive pay rate starting at $22.02 per hour, commensurate with experience, and operates primarily on a Monday through Friday schedule from 8:00 AM to 5:00 PM, with occasional evening and weekend hours as needed. This role is ideal for a highly organized and detail-focused individual capable of managing conferences, meetings, and large-scale events with significant impact at the University level.
The Conference Coordinator will be responsible for the end-to-end management of event planning and execution, ensuring all aspects of conferencing are handled efficiently and professionally. As a key figure in the event management process, the Coordinator will develop, coordinate, and implement strategic planning for events, working closely with both campus and community stakeholders to guarantee successful event outcomes. In addition to logistical coordination, this role involves vital communication with vendors, sponsors, speakers, and other participants, making strong relationship management skills essential.
The role demands a blend of project management expertise and hands-on event execution capabilities. The successful candidate will coordinate venue selection, catering, travel arrangements, audiovisual needs, and accommodations while overseeing registration processes and budget management. They will also handle on-site event operations, troubleshoot issues in real-time, and prepare materials such as agendas and post-event reports. Collaboration with marketing and communications teams is necessary to promote events effectively and align them with the University's objectives.
Moreover, the Conference Coordinator will assist in or lead the negotiation of contracts relevant to event services and amenities. They will maintain detailed event calendars and records to ensure aligned programming and optimal scheduling. Part of the role includes conducting post-event evaluations to assess the success of events and recommend improvements for future activities. The Coordinator must also ensure compliance with health, safety, and risk management standards applicable to all University events.
Candidates should have at least a high school diploma or equivalent, coupled with two years of experience in office administration, event coordination, or a related field. While not mandatory, a bachelor’s degree and additional years of experience in event coordination are preferred. The position requires proficiency in various skills including budgeting, vendor and stakeholder management, audiovisual technical requirements, and the use of registration systems. A candidate capable of adapting quickly to last-minute changes, working under pressure, and managing multiple priorities simultaneously will excel in this role.
In summary, this Conference Coordinator position at Wichita State University offers a challenging yet rewarding opportunity for an individual looking to contribute to meaningful university events and conferences. By joining the Office of University Conferences, the successful applicant will play an integral part in facilitating collaborative educational and community programs, making a tangible difference in the campus and regional environment.
Job Requirements
- High school diploma or equivalent
- Two years of experience in office, event coordination or related field
- Ability to prepare reports, schedules, and event documentation
- Ability to work independently and make sound decisions
- Ability to adapt quickly to last-minute changes and unforeseen issues
- Ability to lead on-site event operations and manage staff
- Ability to maintain professionalism under pressure
- Ability to occasionally travel and work flexible hours including evenings and weekends
- Ability to communicate effectively with diverse audiences
- Ability to analyze event outcomes and recommend improvements
Job Qualifications
- High school diploma or equivalent
- Two years of experience in office, event coordination or related field
- Knowledge of principles and best practices of conference and event planning
- Understanding of venue selection, contract negotiation, and vendor management
- Competency in budget development, tracking, and reconciliation
- Familiarity with registration systems and audiovisual requirements
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Ability to manage multiple events and deadlines simultaneously
Job Duties
- Coordinate all logistical aspects of conferences and events including venues, catering, travel, accommodations, and audiovisual needs
- Develop and manage event timelines, budgets, and registration processes
- Liaise with speakers, sponsors, exhibitors, and vendors
- Oversee on-site event operations and troubleshoot issues in real time
- Prepare event materials, agendas, and post-conference reports
- Collaborate with marketing and communications teams to support event promotion
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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