Events Logistics Coordinator

Sunrise Ranch is a unique and mission-driven community dedicated to spiritual awakening, personal development, and sustainable living. As a teaching and demonstration site, the Ranch offers workshops, retreats, conferences, and courses that foster a connection to Universal Being—the essential wisdom and love inherent in all individuals. Sunrise Ranch embodies this truth through sustainable agriculture, farm-to-table food preparation, and holistic programming that supports healing and wholeness for individuals and the planet. This deeply rooted purpose creates a vibrant, welcoming environment where guests, staff, and community members feel supported and inspired. The Ranch continuously flourishes by living its guiding principle of honoring Universal Being in all its forms, fostering a world that thrives in balance and conscious service.

The Responsive Recruiter role at Sunrise Ranch is a part-time position within the Events Department, reporting to the Director of Events. The role is vital in supporting the planning and execution of conferences, retreats, and internal programs that contribute to the Ranch's transformational mission. Working up to 29 hours per week, often including nights, weekends, and holidays, the Events Logistics Coordinator ensures seamless coordination of all event logistics from initial client contact six weeks prior through event completion. This role requires managing event details like room setups, equipment requests, schedules, and staffing needs while maintaining strict adherence to organizational policies and contract terms. The position offers an hourly wage ranging from $20 to $22 per hour depending on experience, with an annual compensation estimate between $30,000 and $35,000.

The successful candidate will be instrumental in maintaining operational integrity by handling various administrative tasks such as updating event data in Retreat Guru software, organizing contracts and documentation, managing Google Calendar and internal tracking systems, and keeping accurate records. Additionally, the role involves cross-departmental collaboration, including coordination with Maintenance, Guest Services, and Communications, to ensure a cohesive and efficient execution of all events. The Coordinator also enhances guest experiences by providing exceptional customer service, supporting fiscal accuracy in billing, and embodying the welcoming, service-oriented atmosphere that is central to Sunrise Ranch's mission.

This position requires strong organizational skills, a client-focused mindset, excellent communication, and an ability to manage multiple priorities simultaneously. Candidates with experience in event coordination, retreat centers, or hospitality, along with familiarity with event management platforms like Retreat Guru, will find this role particularly rewarding. The role also offers the opportunity to contribute to a spiritually significant mission, engage in a supportive work environment, and be part of a team dedicated to making a lasting, positive impact on individuals and the broader community. Beyond the practical responsibilities, this position embraces a culture of conscious service, creativity, and teamwork, all aligned to uphold the values and vision of Sunrise Ranch.