Events Lead / Event Project Manager

Wellness Together is a dedicated organization that recognizes the profound challenges students face daily, extending beyond academics to emotional and mental health. These challenges include anxiety, trauma, and family stress, which many students carry with them to school without adequate support or relief. Established in 2016, Wellness Together is committed to delivering accessible, school-based mental health services to children and families across California. Their model is unique in that it removes typical barriers such as insurance requirements, documentation hurdles, and waitlist delays, ensuring that support is immediate and inclusive. They prioritize showing up where children are, providing consistent, no-turn-away mental health care and advocacy that empowers students and families in need.

As a nonprofit deeply embedded in community well-being, Wellness Together operates with five core values: integrity, excellence, innovation, perseverance, and a strong commitment to community — both ourselves and others. These guiding principles shape all their initiatives and interactions, creating a culture focused on impactful service and sustained growth. By joining Wellness Together, employees become vital to the infrastructure enabling large-scale mental health advocacy and connection through organized events and outreach efforts.

The Events Lead role at Wellness Together is a strategic, creative, and highly organized leadership position responsible for the comprehensive execution of key organizational events, including flagship, virtual, and hybrid gatherings. Reporting directly to the Senior Director of Outreach & Engagement, this role carries the accountability of managing all aspects of event planning and delivery — from initial concept through to post-event assessment. This includes owning master project timelines, forming and maintaining relationships with vendors and venues, tracking budgets meticulously, and ensuring a seamless attendee experience.

As the primary project manager for Wellness Together's events, the incumbent will develop detailed master plans and milestone tracking systems that ensure multiple event workstreams proceed smoothly and on schedule. They manage real-time live-event operations both virtually and on-site, acting as a calm, resourceful problem solver when challenges arise. Maintaining an up-to-date hosted-events calendar is essential, allowing stakeholders comprehensive visibility into upcoming events and resource allocation. The Events Lead proactively identifies potential conflicts or resource bottlenecks and communicates these issues promptly to leadership for resolution.

Vendor and venue management are pivotal responsibilities, requiring the sourcing and negotiation with providers including venues, audiovisual teams, caterers, and technology partners. The lead manages contracts and serves as the primary contact for exhibitors and vendors throughout each event's lifecycle. Financial oversight forms another critical dimension of this role: managing event budgets in detail, tracking expenses in real-time, processing invoices, coordinating payments, and preparing comprehensive financial reports for leadership. This end-to-end fiscal management ensures events stay within budget and expenditures are transparent and accounted for.

Overall, the Events Lead position demands a balance of organizational expertise, strategic foresight, and interpersonal skills. The ideal candidate will thrive in a dynamic nonprofit setting, committed to educational and healthcare-oriented event work and passionate about contributing to mental health advocacy through large-scale, impactful events that engage audiences and advance Wellness Together’s mission.