Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $27.71 - $33.15
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k)
Employee Discounts
Professional development opportunities
flexible schedule
Job Description
ESPN Media is a global leader in sports broadcasting and entertainment, dedicated to bringing fans the most comprehensive and engaging sports content available. Based in Tampa, Florida, this branch of ESPN focuses on the orchestration and delivery of premier collegiate sporting events, including the renowned Gasparilla Bowl, the Clearwater Softball Invitational, and the ESPN Events Basketball Invitational. As a part-time team member here, you will join a dynamic environment where sports passion meets professional excellence, contributing to the successful execution and operational management of these major events.
This part-time role offers a unique opportunity to gain hands-on experience in event operations, sponsorship management, budgeting, and client communications within the sports entertainment industry. You will collaborate closely with the event manager and other team members to ensure seamless event planning and delivery. This highly organized and detail-oriented position is essential to supporting key operational activities such as event setup, credentialing, vendor relations, and volunteer oversight. The role also incorporates the management of event websites, storage logistics, and apparel distribution, demanding flexibility and adaptability as organizational needs evolve.
In addition to operational duties, the position requires proactive sponsorship support, including researching potential leads, customizing sponsor presentations, managing contracting processes, invoicing, and tracking deliverables. Maintaining clear and consistent communication with sponsors is critical to fostering strong partnerships and ensuring contract fulfillment. The position also involves budget management responsibilities, such as inputting and reconciling expenses and assisting leadership with reporting.
Administrative assistance is another core aspect of the job, with tasks ranging from scheduling and document organization to meeting preparation and on-site event support. This multifaceted role offers exposure to the inner workings of collegiate event production and a valuable chance to build a professional network across sports organizations, local businesses, university administration, and ESPN. The hiring range for this role is between $27.71 and $33.15 per hour for a 29-hour workweek, with the schedule flexible to meet business demands and events requiring extended hours.
Candidates should be prepared for specific event dates, including basketball event week in November, bowl week in December, and the softball invitational week in February, confirming the role's critical presence during key operational periods. The ability to work both independently and as part of a team under tight deadlines is essential, alongside proficiency in Microsoft Office Suite, Dropbox, and SharePoint. A valid driver's license and reliable transportation are also required, reflecting the on-the-ground nature of event coordination. Overall, this role is ideal for individuals seeking to develop and advance their careers within sports event management and operations, combining administrative talents with a passion for sports and events.
This part-time role offers a unique opportunity to gain hands-on experience in event operations, sponsorship management, budgeting, and client communications within the sports entertainment industry. You will collaborate closely with the event manager and other team members to ensure seamless event planning and delivery. This highly organized and detail-oriented position is essential to supporting key operational activities such as event setup, credentialing, vendor relations, and volunteer oversight. The role also incorporates the management of event websites, storage logistics, and apparel distribution, demanding flexibility and adaptability as organizational needs evolve.
In addition to operational duties, the position requires proactive sponsorship support, including researching potential leads, customizing sponsor presentations, managing contracting processes, invoicing, and tracking deliverables. Maintaining clear and consistent communication with sponsors is critical to fostering strong partnerships and ensuring contract fulfillment. The position also involves budget management responsibilities, such as inputting and reconciling expenses and assisting leadership with reporting.
Administrative assistance is another core aspect of the job, with tasks ranging from scheduling and document organization to meeting preparation and on-site event support. This multifaceted role offers exposure to the inner workings of collegiate event production and a valuable chance to build a professional network across sports organizations, local businesses, university administration, and ESPN. The hiring range for this role is between $27.71 and $33.15 per hour for a 29-hour workweek, with the schedule flexible to meet business demands and events requiring extended hours.
Candidates should be prepared for specific event dates, including basketball event week in November, bowl week in December, and the softball invitational week in February, confirming the role's critical presence during key operational periods. The ability to work both independently and as part of a team under tight deadlines is essential, alongside proficiency in Microsoft Office Suite, Dropbox, and SharePoint. A valid driver's license and reliable transportation are also required, reflecting the on-the-ground nature of event coordination. Overall, this role is ideal for individuals seeking to develop and advance their careers within sports event management and operations, combining administrative talents with a passion for sports and events.
Job Requirements
- Minimum 1 year of experience in a professional setting
- High school diploma or equivalent
- Valid driver’s license and reliable transportation
- Ability to work extended hours including evenings, weekends, and holidays
- Ability to work from home when necessary
- Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodation
- Ability to adapt and efficiently work on multiple projects at once
- Candidate must be able to work specific event weeks in November, December, and February
- Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Dropbox and SharePoint
Job Qualifications
- Minimum 1 year of experience in a professional setting
- Self-starter with experience in athletics and/or events operations
- Highly organized and detail-oriented with excellent written and verbal skills
- Ability to adapt, efficiently work on multiple projects at once and work as a team under tight deadlines
- Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Dropbox and SharePoint
- Valid driver’s license and reliable transportation
- Ability to work extended hours including evenings, weekends, and holidays
- Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodation
- Experience in a sport or event related capacity including a professional team, local organizing committee, Convention and Visitors Bureau, athletic department, or other related business preferred
- Experience in event operations and sponsor management preferred
- Understanding college football, softball, basketball, and the college bowl system preferred
- Knowledge of ticket sales and corporate sales preferred
- Graphic design skills highly preferred
- High school diploma or equivalent required
- College degree from a four-year college or university preferred
Job Duties
- Assist with planning events encompassing operations, set up and breakdown, credentials, vendor relations and volunteer oversight
- Manage and monitor event websites and AI
- Storage and apparel management, organization and distribution
- Conduct research on potential sponsorship leads and partnership opportunities
- Assist in the creation and customization of sponsor decks and presentations
- Assist with sponsorship contracting, fulfillment, invoicing, tracking and recaps
- Track contractual elements of sponsorship and maintain an internal fulfillment tracker
- Provide regular communication and updates to sponsors regarding deliverables and timelines
- Assist with the planning and execution of sponsor-related events, signage and activations
- Serve as a point of contact for assigned sponsors, ensuring high-level service and responsiveness
- Assist in the monthly management of the event budgets
- Input, track and reconcile expenses
- Support leadership with preparation of budget reports and documentation
- Provide general administrative assistance to leadership, including scheduling, document organization, expense reports and file management
- Support with meeting preparation, note-taking and follow-up tasks
- Support on-site execution events as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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