Events Coordinator I

Florida Gulf Coast University (FGCU) is an esteemed institution within the State University System of Florida, committed to cultivating a culture characterized by curiosity, commitment, and collaboration. The university places high value on a workforce that excels in teamwork and drives positive transformations through critical thinking and decisive actions. FGCU's environment fosters innovation, accountability, and mutual respect, making it an ideal workplace for professionals eager to contribute to a dynamic academic community dedicated to excellence and service. FGCU is also an Equal Opportunity and Equal Access employer, ensuring fair consideration for all candidates regardless of race, color, religion, sex, age, national origin, disability, or veteran status.

The role of Event Coordinator I at FGCU involves supporting the planning and execution of various university events in close collaboration with University Advancement, the President's Office, and other campus partners. This position is central to managing event logistics, coordination, and on-site execution for an extensive range of institutional events including donor functions, campus programs, and ceremonial university occasions. The Event Coordinator I plays a vital role in ensuring that events comply with university policies and regulations while meeting the strategic objectives of the university's public and internal engagements.

In this capacity, the Event Coordinator I will plan and schedule large-scale university and community events, requiring a detailed understanding of organizational needs and regulatory compliance. The coordinator collaborates extensively with campus constituents and external contractors to manage the myriad logistical aspects of events. This includes resolving scheduling conflicts, handling event finances such as fee estimates and collections while ensuring PCI compliance, and participating in coordination meetings with campus service groups to guarantee seamless event execution.

The Event Coordinator I must exhibit strong leadership capabilities as the role includes directing assigned full-time event planner/scheduler positions. Additionally, the coordinator serves as essential personnel during emergencies, providing critical support to campus safety and emergency responses. This dynamic role demands excellent interpersonal, organizational, and strategic thinking skills to successfully manage multiple events and priorities with minimal supervision. Proficiency in technology, particularly with software like R25 for event scheduling and Microsoft Office Suite, is necessary to maintain high standards of coordination and documentation.

Overall, this position promises a fulfilling opportunity to contribute significantly to FGCU's vibrant campus life and community engagement through expert event coordination, offering an enriching professional experience for individuals passionate about hospitality, communication, and institutional event management. The pay grade for this role is 16, indicative of its responsibility level within the university's employment framework.