Events Coordinator (East Coast)

Napa, CA, USA|Travel, Onsite

Job Overview

Employment Type

Hourly

Compensation

Hourly

Range $24.00 - $30.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Travel reimbursement

Job Description

Pacific Hospitality Group is a distinguished hospitality company known for its unique owner/operator approach that delivers exceptional value to investors and team members alike. The company takes pride in its family-focused culture that emphasizes long-term holds and sustainable growth, enabling the expansion of its business operations while fostering the professional growth of its team members. Rooted in values such as integrity, compliance, principled entrepreneurship, and respect, Pacific Hospitality Group is dedicated to enriching people’s lives by offering memorable experiences, giving back to communities, and honoring God in all aspects of its operations. Their guiding principles also include customer focus, knowledge, humility, change, and fulfillment, which together create a strong foundation for continued success and community impact. This approach has garnered Pacific Hospitality Group a respected reputation within the hospitality industry, positioning them as a leader for sustainable and values-driven business practices.

The Napa Institute Events Coordinator role resides within the dynamic environment of the Napa Institute, a notable division located in Washington, DC, focusing on enriching the community through faith-based events and conferences. This role involves supporting the Lead Events Manager with organizing and executing major events primarily on the eastern half of the United States but occasionally including California. Events such as the Summer Conference, the Faith and Business Conference with Eucharistic Procession in New York City, Napa Nights, and other special dinners are hallmark occasions that require meticulous planning and coordination. The Events Coordinator’s responsibilities extend to ensuring high-quality event delivery that aligns perfectly with the mission and vision of the Napa Institute, emphasizing the importance of maintaining excellence and adherence to budgetary constraints.

This position is ideal for an individual who thrives in fast-paced, high-profile settings and exhibits exceptional organizational leadership, financial management skills, and high-touch communication capabilities. The Events Coordinator must also demonstrate the ability to collaborate seamlessly across various departments and cultivate strong relationships with external stakeholders including venue managers, caterers, vendors, and volunteers. Travel is an essential part of the role, with requirements to visit event sites along the East Coast and sometimes California. A successful candidate will be a detail-oriented and polished professional passionate about creating impactful events that deepen community engagement and advance the Napa Institute’s faith-based mission. The hourly pay range for this opportunity is $24.00 to $30.00 per hour, reflecting both the skill level and responsibilities involved.

Job Requirements

bachelor’s degree preferred
1-2 years experience in event management preferably in faith-based or nonprofit organizations
excellent oral and written communication skills
strong organizational, administrative, and project management skills
ability to plan, prioritize, and manage multiple events simultaneously
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism and ability to handle sensitive information confidentially
proficiency in Microsoft Office Suite and event management tools

Job Qualifications

deep commitment to the mission of the Napa Institute and the Catholic faith
strong organizational, administrative, and project management skills
excellent oral and written communication skills
ability to plan, prioritize, and manage multiple events simultaneously
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism and ability to handle sensitive information confidentially
proficiency in Microsoft Office Suite and event management tools
1-2 years experience in event management preferably in faith-based or nonprofit organizations
bachelor’s degree preferred

Job Duties

assist in managing aspects of venue contracts
coordinate with external partners
monitor expenditures to ensure events stay within budget
help manage event registrations and check-ins
ensure accurate, timely communication of event details
assist with invitation lists, save-the-dates, confirmations, and guest management
help develop and manage event schedules and programs
assist in coordination with speakers, prelates, and liturgical participants
serve as liaison with venue event managers, caterers, and vendors
review banquet event orders for accuracy
assist with logistics and vendor management
oversee operations during events ensuring everything runs on time
manage select volunteers, interns, and liturgical assistants
troubleshoot and resolve issues in real-time
ensure all outstanding items are resolved after events
assist in finalizing details with venues and vendors
provide post-event reports and recommendations