Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $24.00 - $30.00
Work Schedule
Standard Hours
Benefits
Equal employment opportunity
Professional development opportunities
Paid Time Off
Travel opportunities
supportive work environment
Community involvement
Work-life balance
Job Description
Pacific Hospitality Group is a family-focused company that takes pride in its owner/operator approach, delivering a unique value proposition to both investors and team members. The group is deeply committed to long-term holds, enabling sustainable growth for the business and professional development for its members. Rooted in strong family and faith-based values, Pacific Hospitality Group emphasizes enriching people’s lives through memorable experiences, community engagement, and honoring God in every aspect of their work. This culture fosters a nurturing environment where integrity, respect, humility, and customer focus form the foundation of all operations.
The Napa Institute, a part of this group, is seeking an Events Coordinator to be based in their Washington, DC office. This role reports directly to the Lead Events Manager and focuses on supporting the execution of high-profile Napa Institute events primarily located on the eastern half of the United States. The Events Coordinator will play a crucial part in organizing and coordinating major conferences and special events such as the Summer Conference, Faith and Business Conference in New York City, Napa Nights, as well as other special dinners and one-off events. Attention to detail, proactive communication, organizational skills, and the ability to thrive in a dynamic, fast-paced environment are essential for success in this role.
The position offers an hourly wage ranging from $24.00 to $30.00, reflecting the importance of the role and the expertise required. Travel along the East Coast, with occasional trips to California, is necessary to support event logistics and coordination.
In this role, the Events Coordinator will collaborate closely with the Events Manager and Napa Institute team to plan and execute events that align with the mission and vision of the organization, ensuring events run smoothly, stay within budget, and maintain the highest standards of excellence. Responsibilities include managing venue contracts, budget oversight, registration processes, communications with attendees, program development, logistics coordination, and on-site event management. The role requires excellent leadership skills, financial acumen, and adeptness in cross-departmental collaboration.
Candidates should possess a strong commitment to the Catholic faith and the mission of the Napa Institute, delivering events that reflect the organization’s values and objectives. Professionalism, confidentiality, and the ability to work with clergy, executives, staff, and volunteers are critical. The ideal candidate will have 1 to 2 years of experience in event management, preferably within faith-based or nonprofit organizations, and hold a bachelor’s degree or equivalent experience. Proficiency in Microsoft Office and event management tools is also necessary.
Joining the Napa Institute means contributing to a respected organization dedicated to facilitating faith and business integration through its impactful conferences and events. This role offers a unique opportunity to be part of a mission-driven team while developing invaluable event management expertise in a supportive and principled environment.
The Napa Institute, a part of this group, is seeking an Events Coordinator to be based in their Washington, DC office. This role reports directly to the Lead Events Manager and focuses on supporting the execution of high-profile Napa Institute events primarily located on the eastern half of the United States. The Events Coordinator will play a crucial part in organizing and coordinating major conferences and special events such as the Summer Conference, Faith and Business Conference in New York City, Napa Nights, as well as other special dinners and one-off events. Attention to detail, proactive communication, organizational skills, and the ability to thrive in a dynamic, fast-paced environment are essential for success in this role.
The position offers an hourly wage ranging from $24.00 to $30.00, reflecting the importance of the role and the expertise required. Travel along the East Coast, with occasional trips to California, is necessary to support event logistics and coordination.
In this role, the Events Coordinator will collaborate closely with the Events Manager and Napa Institute team to plan and execute events that align with the mission and vision of the organization, ensuring events run smoothly, stay within budget, and maintain the highest standards of excellence. Responsibilities include managing venue contracts, budget oversight, registration processes, communications with attendees, program development, logistics coordination, and on-site event management. The role requires excellent leadership skills, financial acumen, and adeptness in cross-departmental collaboration.
Candidates should possess a strong commitment to the Catholic faith and the mission of the Napa Institute, delivering events that reflect the organization’s values and objectives. Professionalism, confidentiality, and the ability to work with clergy, executives, staff, and volunteers are critical. The ideal candidate will have 1 to 2 years of experience in event management, preferably within faith-based or nonprofit organizations, and hold a bachelor’s degree or equivalent experience. Proficiency in Microsoft Office and event management tools is also necessary.
Joining the Napa Institute means contributing to a respected organization dedicated to facilitating faith and business integration through its impactful conferences and events. This role offers a unique opportunity to be part of a mission-driven team while developing invaluable event management expertise in a supportive and principled environment.
Job Requirements
- bachelor’s degree preferred
- 1-2 years experience in event management preferably in faith-based or nonprofit organizations strongly preferred
- proficiency in microsoft office suite word excel and event management tools
- excellent oral and written communication skills
- strong organizational administrative and project management skills
- demonstrated ability to work collaboratively with clergy executives staff and volunteers
- high degree of professionalism and ability to handle sensitive information confidentially
- ability to plan prioritize and manage multiple events simultaneously
- deep commitment to the mission of the Napa Institute and the Catholic faith
Job Qualifications
- bachelor’s degree preferred
- 1-2 years’ experience in event management preferably in faith-based or nonprofit organizations strongly preferred
- proficiency in microsoft office suite word excel and event management tools
- excellent oral and written communication skills
- strong organizational administrative and project management skills
- demonstrated ability to work collaboratively with clergy executives staff and volunteers
- high degree of professionalism and ability to handle sensitive information confidentially
- ability to plan prioritize and manage multiple events simultaneously
- deep commitment to the mission of the Napa Institute and the Catholic faith
Job Duties
- assist in managing aspects of venue contracts in accord with leadership aims
- coordinate with external partners as required
- monitor expenditures to ensure events stay within budget as directed by Events Manager
- help manage event registrations and check-ins before and during events
- ensure accurate timely communication of event details to attendees and stakeholders
- assist with invitation lists save-the-dates confirmations and guest management
- help to develop and manage schedules and programs for events
- assist in coordination with speakers prelates and liturgical participants including invitations travel and logistics
- serve as liaison with venue event managers caterers and vendors including A/V photography décor choir
- help to review Banquet Event Orders to ensure accuracy
- assist with logistics and vendor management as directed by Events Manager
- help oversee operations during events ensuring meals presentations liturgies entertainment and sponsored events run on time
- manage select volunteers interns and liturgical assistants
- troubleshoot and resolve issues in real-time
- ensure all outstanding items are resolved after events according to Events Manager checklists and direction
- assist in finalizing details with venues and vendors as needed
- provide post-event reports and recommendations for improvement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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