Events Coordinator (Based in Washington DC/East Coast)

The Napa Institute is a distinguished Catholic organization committed to fostering a deeper faith and authentic relationship with Jesus Christ among its community members. Established over a decade ago, the Institute has become renowned for creating unique opportunities for spiritual growth through thoughtfully curated conferences, events, and social gatherings. The Institute’s events stand out for their welcoming environment, including open seating arrangements during meals and ample chances for fellowship and friendship, offering attendees a unique experience unmatched by other Catholic conferences.

The Napa Institute strives to inspire deeper conversations, deeper impact, deeper faith, and deeper friendship, helping individuals cultivate meaningful connections with fellow Christians and enrich their spiritual lives. Through its programming, the Institute brings together diverse participants to engage in enriching dialogues, share valuable insights, and experience profound spiritual renewal.

The Events Coordinator role at the Napa Institute is integral to advancing this mission by supporting the planning, coordination, and flawless execution of key events, especially in the eastern half of the United States. Based in the Washington, DC office, the Events Coordinator works closely under the guidance of the Lead Events Manager. This position involves contributing to the organization of major conferences such as the Summer Conference, Faith and Business Conference featuring a Eucharistic Procession in New York City, Napa Nights, and various one-off special events and dinners.

The coordinator's responsibilities include managing vendor relationships, overseeing event logistics, assisting with budgeting to ensure costs remain within approved limits, and facilitating communication with attendees and speakers. This role demands someone who is highly detail-oriented and proactive, capable of thriving in a dynamic, high-profile environment while fostering teamwork toward shared goals. A passionate commitment to the mission and values of the Napa Institute and the Catholic faith is essential.

Moreover, this position requires excellent organizational leadership skills, financial aptitude, strong communication capabilities, and the ability to coordinate tasks seamlessly across different departments. Some travel along the East Coast and occasionally to California is also involved to supervise and assist with event execution on-site. The successful candidate will play a vital role in maintaining the excellence and integrity of Napa Institute events, ensuring every occasion reflects the Institute’s standard of quality and spiritual depth.