Events Coordinator (Based in Washington DC/East Coast)

Irvine, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

Travel reimbursement

flexible schedule

Retirement Plan

Job Description

The Napa Institute is a respected Catholic organization founded over a decade ago with the inspiring mission to bring people together to deepen their relationship with Jesus Christ and foster fellowship among Christians. Renowned for its uniquely engaging Catholic conferences, the institute prioritizes authentic faith growth and meaningful interpersonal connections through open seating arrangements at meals and ample fellowship opportunities. This welcoming environment enables attendees to forge deeper friendships while engaging in rich spiritual dialogues that resonate long after events conclude. The Napa Institute hosts several prominent events, including the Summer Conference, Faith and Business Conference with Eucharistic Procession in New York City, and Napa Nights, alongside other special dinners and one-off gatherings, cultivating a community deeply rooted in faith, conversation, impact, and friendship.\n\nThe role of Events Coordinator at the Napa Institute is a pivotal position located in the Washington, DC office, focusing primarily on event coordination for the eastern United States. Reporting to the Lead Events Manager, the Events Coordinator plays a vital role in the successful planning, organizing, and execution of the institute's flagship events and additional special occasions. This role demands a highly organized, detail-oriented professional committed to delivering flawless, mission-aligned events that inspire faith and fellowship. The Events Coordinator is integral to managing logistics, budgeting, scheduling, vendor coordination, and on-site event operations to ensure each event achieves the Institute's high standards of excellence. In addition to meticulous administrative capabilities, the position calls for exceptional leadership to guide volunteers, interns, and liturgical assistants, ensuring smooth event flow and prompt issue resolution. Travel along the East Coast and sometimes to California is required to oversee and support event implementation. Ideal candidates will have 1-2 years of experience in event management, preferably within faith-based or nonprofit sectors and possess excellent communication skills, project management expertise, and a deep commitment to the Catholic faith. The position offers an exciting opportunity to contribute meaningfully to a mission-driven organization dedicated to faith enrichment and community building, working in a fast-paced and high-profile environment where collaboration and professionalism are paramount.

Job Requirements

Deep commitment to the mission of the Napa Institute and the Catholic faith
Strong organizational, administrative, and project management skills
Excellent oral and written communication skills
Ability to plan, prioritize, and manage multiple events simultaneously
Demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
High degree of professionalism and ability to handle sensitive information confidentially
Proficiency in Microsoft Office Suite
1-2 years’ experience in event management preferably in faith-based or nonprofit organizations
Bachelor’s degree preferred

Job Qualifications

Bachelor’s degree preferred
1-2 years experience in event management preferably in faith-based or nonprofit organizations
Proficient in Microsoft Office Suite
Strong organizational and project management skills
Excellent oral and written communication skills
Ability to work collaboratively with clergy, executives, staff, and volunteers
High degree of professionalism and confidentiality
Ability to plan, prioritize, and manage multiple events simultaneously