Events Coordinator at Stanly Ranch Napa, CA

Stanly Ranch, part of the esteemed Auberge Collection, is a premier luxury resort located in Napa Valley, California. This resort epitomizes the new Napa experience, blending bold, dynamic energy with the rich culture and history of the wine country. Encompassing over 700 acres of vineyards and farmland, Stanly Ranch offers guests stunning views of the Mayacamas Mountains and access to both Napa and Sonoma regions. The resort itself features 135 spacious cottage-style guestrooms and suites that include outdoor terraces with cozy fire pits, fostering a warm and inviting atmosphere for visitors. Beyond accommodations, Stanly Ranch provides a rare residential opportunity through a limited collection of three- to six-bedroom Vineyard Homes and fully furnished two-bedroom Villas for ownership, making it a sought-after destination for both travelers and homeowners alike.

Stanly Ranch is more than just a resort; it is a celebration of its 100-year Napa Valley heritage, having transformed from a working ranch into a luxurious yet authentically casual destination. The resort houses the Halehouse spa, which delivers personalized wellness treatments tailored to help guests achieve their best potential. Culinary experiences are also an integral part of the resort's appeal, with three unique dining venues, including Bear, which honors local farmers and makers through its menu offerings. Guests can engage in an array of thrilling adventures and immersive experiences that offer behind-the-scenes glimpses into wine country.

The role of Events Coordinator at Stanly Ranch is designed for individuals passionate about hospitality and event management within a luxury resort setting. This position involves supporting the Private Events team in flawlessly executing various types of events, including weddings, corporate functions, social gatherings, and internal meetings. The Events Coordinator plays a crucial role in ensuring every event runs smoothly, maintaining clear communication between departments such as Sales, Catering, Food and Beverage, and Housekeeping. This position requires candidates to be detail-oriented, highly organized, and possess strong verbal and written communication skills to coordinate event details effectively.

The Events Coordinator is responsible for preparing and distributing important event documentation like Banquet Event Orders (BEOs) and Group Resumes for weekly and daily meetings, thereby facilitating efficient internal and client communications. Coordination extends to managing event-related paperwork, including menus, signage, and floor plans, as well as arranging VIP amenities and assisting with site inspections and pre-planning meetings. This role often serves as an interim contact during Sales Group turnovers until events are assigned to Event Managers. Daily event agendas and internal communications are managed meticulously, keeping all relevant parties informed about event status.

This position also involves supporting internal meetings, tracking coordinator needs, updating catering pace reports, and assisting with internal event planning. The Events Coordinator audits contracts for program highlights and potential conflicts and maintains responsibilities related to the resort’s Delphi system, ensuring accurate event bookings, menu updates, and space management. Additional coordination duties include liaising with departments such as Talent & Culture, Front Office, Audio-Visual partners, and more.

The position demands flexibility to work early mornings, late evenings, and weekends when necessary. The salary starts at $27.00 per hour, with the final compensation reflecting the candidate's experience and educational background. The Events Coordinator contributes to maintaining the high standards of service and organization that guests expect at Stanly Ranch, all while embracing the resort's commitment to sustainability and environmental stewardship. The role further includes participating in client follow-ups, preparing thank-you notes, handling shipment tracking, and ensuring the cleanliness and readiness of event spaces.

Joining the Stanly Ranch team means engaging in a vibrant work environment within an award-winning, internationally recognized collection of resorts. As part of the Auberge Collection, the resort hosts a portfolio of extraordinary hotels known for their luxury, soulful design, exceptional cuisine, innovative wellness offerings, and gracious service. The resort values diversity, equal opportunity, and provides a supportive atmosphere conducive to professional growth and success.