Events Coordinator, Administration, University Health Services

University Health Services (UHS), operating under the umbrella brand Healthyhorns at The University of Texas at Austin, is a well-established, accredited on-campus medical facility dedicated to supporting the health and well-being of students. Healthyhorns encompasses University Health Services, Counseling and Mental Health Center, and Longhorn Wellness Center, collectively striving to promote the physical, mental, and emotional wellness of students to help them achieve their academic and personal goals. UHS provides comprehensive healthcare, including general medical care, public health education, and specialty clinics, to address the diverse healthcare needs of the student population.

The University of Texas at Austin is a prestigious educational institution that offers competitive employment packages. The University is committed to fostering an inclusive and supportive work environment where employees can thrive professionally while contributing meaningfully to the campus community. Benefits include 100% employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, and paid holidays. For additional details on benefits, prospective employees can visit the UT Austin Human Resources website.

The Events Coordinator, Administration role within University Health Services offers a unique opportunity to be involved in both the operational and outreach aspects of student healthcare services. This full-time exempt position involves planning, coordinating, and executing various UHS outreach clinics and departmental events, such as flu shot outreach clinics, immunization clinics, and special health programs. The role is essential for ensuring smooth logistical execution and coordination in support of the health outreach efforts. Additionally, the coordinator provides administrative support to UHS leadership and clinical departments, helping maintain documentation, clinic logistics, and event-related administrative tasks.

As the primary planner for UHS events, the Events Coordinator is responsible for managing all aspects of event execution, including securing meeting spaces, coordinating audio/visual needs, handling catering and refreshments, managing supplemental supplies, and processing vendor payments and reimbursements. The role also involves supporting Continuing Medical Education (CME) activities, assisting with CME planning and accreditation, and maintaining UHS forms and associated materials.

The position requires a highly organized individual with strong project management skills, refined communication abilities, and the capacity to manage multiple tasks with overlapping deadlines. The ideal candidate will have experience working with Microsoft Office applications, demonstrate exceptional professionalism and commitment to quality care, and uphold high standards of customer service and confidentiality. Working conditions typically involve standard office environments with occasional exposure to biohazards and medical clinic environments. The work shift is scheduled on-site from Monday through Friday, 8 AM to 5 PM, with extended hours possible on event days.

Candidates looking to join a reputable university health services team and contribute to impactful student health programs at The University of Texas at Austin will find this an exciting and rewarding opportunity. The salary for this position is set at $55,000 per year, with an expected continuation of employment upon successful completion of onboarding and initial work performance. The university values diversity and is an equal opportunity employer committed to an inclusive workplace where all individuals are treated fairly and respectfully.