Events Coordinator

The National Association of Counties (NACo) is a reputable organization dedicated to representing and supporting county governments across the United States. As a leading entity in this sector, NACo plays a vital role in advocating for county priorities, providing educational opportunities, and facilitating networking among county officials. With a commitment to excellence, NACo organizes conferences and events that foster collaboration and enhance the effectiveness of county government operations nationwide.

This particular position is centered around providing comprehensive logistical and administrative support for NACo's conferences and events. The role is essential to the smooth execution of these gatherings, ensuring that both large-scale conferences and smaller events run effectively and meet the organization's standards for quality and impact. Reporting directly to the Director of Conferences, the individual in this position will take charge of planning, coordinating, and managing various event-related activities.

The responsibilities include managing key logistics such as website updates, mobile app content, and session information to maintain accuracy and relevance for attendees. Additionally, the role requires coordination of audio/visual needs and room setups, which involves thorough pre-event planning and on-site verification to address any challenges promptly. Beyond the main conferences, the individual will support the planning and execution of offsite events, receptions, and mobile tours, which are crucial for providing enriching experiences to participants.

Vendor coordination is another significant aspect of this role, encompassing transportation, security, décor, and other related services vital to the event’s success. The position also entails managing staff housing arrangements, volunteer coordination, and overseeing on-site conference operations to ensure seamless event functioning. Players in this role are often primary or secondary leads for smaller events, managing logistics, vendor interactions, and enhancing the overall attendee experience.

Moreover, meticulous tracking of event-related tasks, documentation, and financial records—including invoices and internal system entries—is required to maintain organizational accountability and efficiency. This role demands a high level of organizational skills, communication proficiency, and the ability to multitask in a dynamic environment. Located in Washington, DC, the position offers a hybrid work schedule and includes travel to NACo's conferences and events about 5-8 times per year. The salary range for this role is $65,000 to $70,000, commensurate with experience, making it an attractive opportunity for professionals with a passion for event management and a desire to contribute to county government initiatives.