Events Coordinator

Salt Lake City, UT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $27.45 - $34.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

Paid vacation

paid personal leave

Paid parental leave

Retirement contributions

employee assistance plan

Tuition Reimbursement

Discounted supplemental benefits

Job Description

Salt Lake City Corporation is a municipal government organization dedicated to providing and maintaining high-quality public services and facilities for the residents of Salt Lake City. One of its premier facilities is the Salt Lake Regional Athletic Complex, a sprawling 100-acre venue featuring 16 sand-based, multi-sport fields. This complex hosts a variety of top-tier local, regional, and national youth tournaments and athletic events throughout the year, serving as a community hub for sports and recreation. As a government entity, the Corporation is committed to fostering community engagement, promoting healthy lifestyles, and supporting youth development through sports and recreation programming. The role of an Events Coordinator within Salt Lake City Corporation is integral to the continued success and smooth operation of the Salt Lake Regional Athletic Complex. This full-time position, classified under the AFSCME bargaining unit, offers a salary ranging from $27.45 to $34.00 per hour and includes comprehensive city employment benefits. The position falls within the Public Lands Department and demands a full-time commitment, involving a 40-hour workweek.

The Events Coordinator is primarily responsible for facilitating the coordination and execution of athletic events and league reservations at the Salt Lake Regional Athletic Complex. This role requires an individual who is proactive, detail-oriented, and adept at managing multiple event logistics in a fast-paced, dynamic environment. The Events Coordinator acts as the main liaison between tournament directors, leagues, city staff, and maintenance teams, ensuring seamless communication and collaboration to deliver outstanding athletic events. Key responsibilities include scheduling facility usage, managing event logistics, processing rental and programming agreements, coordinating event staffing, and maintaining rental equipment. The position also involves budgeting assistance, developing event policies, and promoting events and customer experiences via social media platforms. Ideal candidates will bring experience in multi-sport event coordination, strong organizational and communication skills, and a capability to handle contracts and schedules efficiently. This role is vital to creating exceptional experiences for athletes and their families, contributing significantly to the community's sports culture and economic vitality through well-managed events and tournaments. Additionally, the position offers the opportunity to grow professionally within a respected municipal organization, with robust city benefits including health, dental, vision, life insurance, paid leave, retirement contributions, tuition reimbursement, and more.

Job Requirements

Associate degree from an accredited college or university plus two years paid experience working full-time in an office environment or programming
Ability to establish and maintain effective working relationships with event organizers, City staff and the public
Ability to communicate effectively
Ability to present proposals and ideas
Ability to analyze problems, develop and recommend solutions and make decisions
Must be able to use and operate a personal computer and applicable software including word processing, spreadsheets, fax and internet programs
Ability to pull data from systems and analyze data in a spreadsheet to support manager’s ability to make effective decisions
Ability to move from one location to the other

Job Qualifications

Associate degree from an accredited college or university plus two years paid experience working full-time in an office environment or programming
Ability to establish and maintain effective working relationships with event organizers, City staff and the public
Ability to communicate effectively
Ability to present proposals and ideas
Ability to analyze problems, develop and recommend solutions and make decisions
Must be able to use and operate a personal computer and applicable software including word processing, spreadsheets, fax and Internet programs
Ability to pull data from systems and analyze data in a spreadsheet to support manager’s ability to make effective decisions
Ability to move from one location to the other
Experience with budgeting and record keeping
Experience in fundraising, marketing, and/or public relations

Job Duties

Coordinates facility usage and events including classes, camps, programs, rentals, performances, film screenings, special events, and other community and city events
Receives, reviews, and approves use applications including rentals, tournaments, and events
Works with program managers to approve applications
Assists in coordinating City-sponsored special events
Makes decisions using applicable regulations, policies, practices, or procedures to determine eligibility and/or feasibility of event requests
Consults with respective officials to determine appropriate staffing, facility usage, and safety for scheduled events
Determines costs of City services and informs petitioners of various costs, regulations, legal guidelines, and event processes
Collects, processes, and deposits rental fees and any other fees associated with events
Advises applicant of effective strategies to minimize costs and maximize results
Consults as needed with facility’s staff and management
May interact with other city departments including the Mayor’s Office, and external agencies or groups to obtain sponsorships and support for events including assisting with marketing strategies, media coverage and public relations
Inputs room or field reservations into reservation system
Creates rental and programming agreements for facility usage
Ensures that rental, tournament, and all other agreements are completed
Answers questions from event organizers and facility users about facility policies, staffing and service requests, costs, and processes
May inventory and maintain rental equipment and furniture, including setup, takedown, storage, and maintenance
Assists in developing policies and procedures that serve as the governing rules for conducting rentals and events
May oversee hourly event staff, volunteers, and their schedules
May evaluate or assist in evaluating, preparing and administering budget needs, expenses, and fees
Interacts with staff in providing communication, information and support needed to assure the best possible customer service
May promote events and customer experience on social media platforms
Performs other duties as assigned