Events Coordinator

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, renowned for its long-standing history since its establishment in 1884. With approximately 2,000 lawyers globally, the firm is headquartered in New York and has a significant presence through its offices located in key cities around the world, including Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo, and Washington, D.C. This widespread network allows Simpson Thacher & Bartlett to provide coordinated legal advice and unparalleled transactional capabilities to a diverse range of clients worldwide, maintaining a reputation for excellence in the legal sector. The firm’s commitment to superior client service and global collaboration makes it a prestigious employer in the legal services industry.

The firm is currently seeking an Events Coordinator to join its Los Angeles office, reporting directly to the Director of Client Development & Engagement. This role is pivotal in supporting the firm’s initiatives by planning, organizing, and executing a variety of high-quality and engaging events designed to foster client relationships and promote the firm’s brand. The Events Coordinator will be responsible for managing events of all sizes and formats, including practice group events, sponsorships, alumni engagements, and other client-related activities. This position requires someone with strong organizational skills who can manage the event lifecycle from initial planning and development through to execution and post-event follow-up.

Beyond coordinating logistics such as venue selection, vendor management, invitation design, and menu planning, the Events Coordinator will also serve as the bridge between the firm, vendors, and internal stakeholders, ensuring that all contractual and operational details are handled meticulously. The role demands a proactive approach in cultivating relationships with service providers and staying updated on industry trends, such as new restaurant openings and vendor changes, to enhance event experiences. Financial stewardship is also a key responsibility, including expense tracking, invoice processing, and post-event financial reconciliation to keep events aligned with budgetary expectations.

This position is dynamic and fast-paced, requiring the ability to multitask, think critically, and provide recommendations to optimize event processes using innovative technologies and strategies. The Events Coordinator will collaborate closely with multiple departments, including Client Development & Engagement, Marketing Technology, Communications, and Administration, to deliver seamless event experiences that reflect the firm’s standards of excellence. Additionally, the coordinator will handle specialized projects such as the Bay Area client holiday gifting program, ensuring thoughtful and consistent engagement with clients.

Candidates for this position must have at least two years of relevant event management experience, excellent communication skills, and a high level of attention to detail. Proficiency in Microsoft Office and Adobe Suite is essential, alongside the ability to work independently and in teams within a demanding professional environment. Flexibility with working hours and the ability to commute to the Los Angeles office at least four days a week is also required, with some travel between Palo Alto and San Francisco offices. A bachelor’s degree is required, with a preference for candidates with majors related to advertising, marketing, communications, public relations, or hospitality.

The estimated base salary range for this role is $65,000 to $80,000, reflective of experience, education, and other factors. This is a non-exempt position eligible for overtime pay. The firm is committed to diversity and inclusion and prohibits discrimination in all employment practices. Simpson Thacher & Bartlett LLP does not sponsor work visas for this position. This role offers a unique opportunity to join a prestigious international law firm and contribute to strategic client engagement initiatives through exceptional event management.