Events Coordinator

INSA, the Intelligence and National Security Alliance, is a renowned organization dedicated to fostering collaboration among government, industry, and academia in the fields of intelligence and national security. As a nonprofit entity, INSA plays a pivotal role in advancing innovation, policies, and solutions that support national security missions. Located in Arlington, Virginia, INSA prides itself on creating a collaborative, mission-driven work environment that emphasizes excellence and teamwork. The organization is committed to providing its employees with a supportive atmosphere that values professional development, diversity, and community engagement. INSA’s events are critical to its mission, enabling stakeholders to connect, share insights, and drive progress in intelligence and security sectors. This makes well-executed event management a cornerstone of the organization’s operational success.

The Events Coordinator role at INSA is a hybrid position based primarily out of the Arlington, Virginia office, requiring about three days a week onsite. This position is essential as it supports the planning and flawless execution of both in-person and virtual events. The Events Coordinator reports directly to the Senior Director of Meetings and Events and is the operational backbone for the entire events team. This role demands a highly organized, detail-oriented individual who is tech-savvy and comfortable managing complex logistics across multiple simultaneous programs. The coordinator will handle registration processes, database management, financial tracking, virtual event technology, material handling, onsite support, and customer service related to events.

As the main administrator for registration and financial processes, this position ensures the accuracy and integrity of attendee data while managing invoicing, payments, and revenue tracking. A critical part of the job involves configuring and troubleshooting virtual event platforms like Zoom and GoToWebinar, coordinating speaker rehearsals, and ensuring seamless event delivery. The Events Coordinator also maintains comprehensive event documentation, supporting the team by managing contracts, schedules, and communications. Physical tasks such as preparing and shipping event materials and onsite check-in assistance demonstrate the multifaceted nature of the role.

INSA is looking for a candidate with a Bachelor’s degree in Event Management, Hospitality, Communications, or a related field, accompanied by one to two years of experience in event coordination or similar administrative support, ideally in a fast-paced environment. Proficiency in Microsoft Office and strong interpersonal communication abilities are essential, along with the ability to prioritize multiple deadlines independently. Candidates with additional experience in office management, event management platforms like Cvent or Eventbrite, and virtual event software will have an advantage. INSA offers a highly competitive compensation package that includes performance-based bonuses, fully paid healthcare premiums by the employer, a 401(k) plan, paid time off plus federal holidays, and access to an onsite gym and parking. This role is ideal for a motivated, detail-conscious professional seeking to contribute to impactful national security events while working in a dynamic, supportive environment.