Events Coordinator

Auburn, WA, USA|

Job Overview

Compensation

Hourly

Range $22.75 - $32.75

Benefits

401(k) retirement savings plan with employer contribution

Medical insurance

Dental Insurance

Vision Insurance

Health Savings Account (HSA) with employer contribution

healthcare flexible spending account (FSA)

Dependent care Flexible Spending Account (FSA)

Life insurance

KPFF paid family leave

short-term disability insurance

long-term disability insurance

Paid holidays (including two floating holidays)

Paid time off (vacation, sick, jury duty)

Job Description

KPFF Consulting Engineers is a distinguished engineering design firm with a rich history spanning over 65 years. With more than 1,500 professionals working across 36 offices nationwide, KPFF has established itself as a leader in delivering innovative and sustainable solutions that shape communities and address complex infrastructure challenges. The firm is widely recognized for its collaborative culture that values growth, shared ownership, and the professional development of its employees. KPFF places a strong emphasis on bringing its workforce together through leadership programs, retreats, summits, conferences, and various firmwide events that foster connection and knowledge sharing among teams. This decentralized organization prioritizes creating meaningful opportunities for employees and leaders to engage, learn, and collaborate, reinforcing the unique identity of KPFF as more than just an engineering service provider.

The position of Events Coordinator at KPFF Consulting Engineers plays a pivotal role in supporting the planning and seamless execution of these corporate and leadership programs and events. This role involves comprehensive coordination responsibilities, including managing event logistics such as venue communications, catering, transportation, audiovisual resources, and attendee support. The Events Coordinator will oversee event calendars, maintain tracking spreadsheets and timelines, coordinate hotel accommodations and travel arrangements, and assist with on-site event execution. They will also handle key administrative tasks like drafting agendas, distributing logistics documents, managing communications, and supporting presentation material preparation. Essential to this role is the ability to build and maintain productive relationships with vendors, venues, and internal teams to ensure smooth collaboration throughout the event planning process. With an expected travel frequency of 4-6 times annually to support company meetings and events, the position demands a professional who is organized, detail-oriented, proactive, and adaptable in fast-paced environments. KPFF offers a flexible work environment with the possibility of remote work or onsite office engagement, and the Events Coordinator contributes significantly to creating organized, welcoming, and memorable experiences for the firm’s employees and leadership. This full-time role offers competitive compensation ranging from $31.25 to $36.05 per hour for candidates with 3 or more years of relevant experience and includes opportunities for performance-based bonuses. The role is not eligible for visa sponsorship and requires candidates to be authorized to work in the United States without sponsorship.

Job Requirements

3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience
strong organizational skills with exceptional attention to detail and follow-through
ability to manage multiple projects, deadlines, and priorities simultaneously
ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight
excellent written and verbal communication skills
proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms
ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events
professionalism when interacting with employees, vendors, and event attendees

Job Qualifications

3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience
strong organizational skills with exceptional attention to detail and follow-through
ability to manage multiple projects, deadlines, and priorities simultaneously
ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight
a proactive mindset with strong initiative and the ability to anticipate needs before they arise
excellent written and verbal communication skills
strong interpersonal skills with a collaborative and service-oriented mindset
experience supporting meetings, conferences, retreats, or company events preferred
proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms
ability to adapt quickly and stay organized in fast-paced or changing environments
professionalism when interacting with employees, vendors, and event attendees
interest or experience in photography, presentation support, graphic design, or visual event materials is a plus
ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events

Job Duties

Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events
coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support
manage attendee communications, confirmations, schedules, travel details, and event logistics
maintain event calendars, tracking spreadsheets, planning timelines, and organizational documents
coordinate hotel accommodations and travel arrangements related to meetings and events
support on-site event execution and day-of coordination activities
track invoices, receipts, expenses, and post-event follow-up items
assist with setup of meeting materials, name tags, signage, printed collateral, and event resources
help support a positive and organized attendee experience throughout events and programs
draft and distribute agendas, logistics documents, reminders, confirmations, and event communications
coordinate scheduling and meeting logistics with internal stakeholders, vendors, and office administrators
maintain organized planning files, event documentation, and shared resources
support presentation preparation and coordination of meeting materials
assist with ongoing updates to planning documents, attendee lists, and event records
build and maintain positive working relationships with hotels, venues, caterers, and external vendors
partner with internal planning teams and office administrators to coordinate event details
support collaboration across multiple offices and teams throughout the planning process
assist with maintaining organized event processes and coordination workflows