Events Coordinator

Nashville, TN, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Exact $25.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Free onsite parking

401(k) with employer match

Complimentary membership to Adventure Science Center

Free or discounted admission to local venues

Eligibility for Public Student Loan Forgiveness

Job Description

Adventure Science Center is a renowned educational institution committed to opening every mind to the wonders of science and technology. Located in Nashville, Tennessee, it stands as a beacon for science enthusiasts and learners of all ages by offering interactive and engaging experiences that foster a better understanding of ourselves and the world around us. As a part-time employer, Adventure Science Center offers a dynamic environment where employees contribute to meaningful missions that inspire curiosity and innovation in science education. The center hosts a variety of events that aim to educate, entertain, and engage the local community, making it a vibrant hub for learning and collaboration. Employment type for the position is part-time, with a pay rate of $25.00 per hour.

The position of Events Coordinator is crucial within this environment. This role involves meticulous planning and execution of internal ticketed events alongside efficient coordination of external private rentals. The Events Coordinator plays an integral part in collaborating across departments within Adventure Science Center to ensure that each event runs smoothly and meets the institution's high standards for guest experience and educational value. This coordinator will manage everything from brainstorming event themes and activities, sourcing event materials within budgets, and developing detailed logistical plans including floor plans and run-of-show schedules. The role also requires executing real-time event operations and serving as a manager on duty during after-hours partner programs, ensuring excellent customer service and safety at all times.

The position also demands strong communication skills to liaise effectively with donors, community leaders, musicians, and other diverse client types. In addition to event coordination, responsibilities include maintaining event files, providing administrative support, and contributing to continuous improvements by working closely with the Events Manager. Experience with event management software such as Tripleseat and Blackbaud/Altru for payment processing and financial reporting is important. The Events Coordinator role is designed for a proactive team player who thrives in a fast-paced, collaborative environment and is committed to the success of both the events and the overall mission of the Adventure Science Center.

Job Requirements

Must be at least 18 years old
Ability to walk, stand, bend, and carry light to moderate items
Work environment involves normal safety precautions typical of office and event settings
Manual dexterity and visual and auditory acuity required
Ability to work nights, weekends, and holidays
Ability to handle multiple priorities
Must demonstrate professional behavior and appearance

Job Qualifications

Associate degree or equivalent combination of education and 2-3 years of event coordination or hospitality experience
At least one year of catering or event management experience preferably in a rental venue
Ability to work flexible hours including nights, weekends, and holidays
Excellent written and verbal communication skills
Strong customer service orientation
Ability to work as a collaborative team member with a positive attitude
Ability to maintain confidentiality
Strong independent work skills and sound judgment
Ability to manage multiple projects and priorities
Professional appearance and demeanor
Effective interpersonal skills with coworkers, volunteers, clients, and vendors
Commitment to contributing to organizational and coworker success

Job Duties

Plan and execute internal ticketed events including fundraising and community events
Coordinate external private rentals and serve as primary client contact
Create and communicate detailed event logistical plans including floor plans and timelines
Oversee day-of-event operations including set-up, guest services, and vendor coordination
Serve as Manager on Duty for after-hours partner programs, ensuring safety and guest satisfaction
Use event management software like Tripleseat and Blackbaud/Altru for tracking and reporting
Provide administrative support and maintain comprehensive event documentation