Events Coordinator

The University of North Carolina Wilmington (UNCW) is a distinguished public research university located near the beautiful coastal city of Wilmington, North Carolina. Established as part of the UNC System in 1969, UNCW is recognized nationally for its commitment to scholarly excellence, affordability, and a vibrant academic environment. The university serves nearly 18,000 students and offers a diverse array of undergraduate, graduate, and doctoral programs, including unique options like coastal engineering and accelerated RN-to-BSN programs. UNCW's designation as a Doctoral University with High Research Activity (R2) by the Carnegie Classification attests to its robust research initiatives and scholarly contributions. The university’s integration of teaching, mentoring, research, and community service fosters an enriching experience for students, faculty, and staff alike.

UNCW is currently seeking a dedicated and detail-oriented Events Coordinator within the Division for University Advancement. This permanent, full-time position plays a pivotal role in the planning and execution of cultivation, recognition, and stewardship events designed to engage and inspire donors, students, volunteers, and university leadership, including the Chancellor’s Office. Reporting to the Division for University Advancement, which is responsible for driving philanthropic efforts, alumni engagement, and board support activities that enhance the university’s mission, the Events Coordinator will ensure smooth and effective management of a broad spectrum of events. The annual salary range for this role is $45,400 to $50,438, with actual compensation based on education, experience, and internal equity.

The Events Coordinator will manage the comprehensive logistics of university advancement events, which include both in-person and virtual programming. Responsibilities encompass venue reservations, development and dissemination of invitations, RSVP management, registration oversight, coordination with vendors, catering, entertainment, room arrangements, and supporting materials like name badges and seating plans. Additionally, the coordinator will organize telecommunication needs, audiovisual requirements, decorations, photographers, and event themes to ensure an engaging and professional experience for all participants. This position requires collaboration with staff, volunteers, student ambassadors, departmental representatives, and university executives to deliver donor-centered events that uphold UNCW’s values of inclusivity and excellence.

The position demands proficiency in managing complex projects simultaneously, attention to detail, and the capacity to oversee confidential information with discretion. Flexibility in working hours, including occasional nights and weekends, is essential to accommodate events. The position also entails travel to out-of-town events as necessary. This role offers an outstanding opportunity for individuals passionate about event planning within a higher education setting, providing meaningful contribution to the university’s advancement goals while working in a beautiful coastal environment. Full-time employees at UNCW enjoy a comprehensive benefits package, including health, dental, and vision insurance, retirement plan options, tuition waivers for courses within the UNC system, paid holidays, and access to wellness programs such as meditation and yoga sessions. The university fosters professional growth through its Dare to Learn Academy and offers a collaborative, supportive workplace committed to work-life balance and diversity in all forms.