Events Coordinator

Wonderist Agency is a renowned full-service marketing agency dedicated to supporting over 1,200 dentists across the United States. Headquartered in sunny San Diego, this dynamic organization prides itself on redefining traditional marketing by moving away from generic stock images and templated websites. Instead, Wonderist Agency focuses on creating bespoke brands paired with impactful photography, video shoots, and stunning website designs that narrate authentic client stories. The agency's vibrant team of more than 90 passionate marketing professionals thrives within a well-balanced, positive office culture that's deeply rooted in social connection and collaboration. Located within walking distance of popular local hangouts and the acclaimed Liberty Station, Wonderist embraces a hybrid work model that fosters flexibility by allowing local team members to work remotely while maintaining in-person collaboration at least two days a week. This balanced approach fuels creativity, teamwork, and enjoyable social experiences among employees.

Beyond its commitment to crafting exceptional marketing solutions, Wonderist Agency places a strong emphasis on nurturing a culture of trust, respect, and growth. The organization regularly hosts events aligned with its four cultural pillars: health & wellness, personal & professional development, social good, and social engagement. Acknowledged for its outstanding work environment, Wonderist has received notable accolades including San Diego Business Journal's Best Places to Work multiple times between 2018 and 2023, Inc 5000 Regional Fastest Growing Companies from 2021 to 2026, and recognition on the Inc Best Workplaces list in 2024 and 2025. These achievements underscore Wonderist's dedication to both employee satisfaction and remarkable business success.

The Events Coordinator role is a vital position within the agency, demanding a highly organized, proactive, and adaptable individual who will play a central role in executing Wonderist's event strategy. Reporting to the Partnerships and Events Manager, the Events Coordinator is responsible for managing the entire lifecycle of 30 to 50 annual events that vary in scale and complexity. This includes everything from contract management, budget creation and tracking, to marketing collateral development and distribution. The coordinator serves as a primary liaison with conference organizers, venue contacts, vendors, and referral partners, ensuring seamless communication and execution of logistics. The position requires a detail-oriented professional who can independently manage competing priorities, foresee potential challenges, and maintain momentum in a fast-paced environment.

Additional responsibilities include overseeing on-site event logistics such as booth setup and teardown, coordinating travel which often entails multi-day trips and irregular hours, and representing Wonderist with professionalism and enthusiasm at various industry gatherings. The role will expand over time to include full ownership of agency-hosted events—both internal and client-facing, enhancing team experiences and strengthening client relationships. Exceptional project management skills are essential, with the use of Monday.com software to coordinate milestones and deadlines across multiple events. Budgetary oversight is also pivotal, involving real-time expense tracking, invoice coordination, and comprehensive ROI analysis to guide leadership on strategic decisions.

Beyond logistics and budgeting, the Events Coordinator also supports event marketing efforts by collaborating closely with business development and partnership teams, enabling seamless event promotion through social media content, landing pages, presentations, and post-event recaps. This multifaceted role demands a natural connector with bold business development instincts, excellent communication and presentation skills, and a deep understanding or willingness to learn about the dental industry's unique landscape. The ideal candidate is a self-starter who thrives in an environment of autonomy and continuous learning, balancing relationship-building with a performance-driven mindset to deliver measurable outcomes and foster long-term partnerships.