Events Coordinator

USA Fencing is the National Governing Body (NGB) for the sport of fencing in the United States. Established to grow and promote the sport throughout the country, USA Fencing has a proud tradition of cultivating both amateur and professional athleticism while preserving the rich heritage of fencing. The organization's mission centers on fostering sustained international success by nurturing talent, enhancing the sport's visibility nationwide, and providing members with exceptional programs, competitions, and educational opportunities. With a commitment to inclusivity, USA Fencing puts diversity, equity, inclusion, and belonging at the forefront of its community and workplace values, ensuring that the sport is accessible and welcoming to people of all backgrounds. The association is based in Colorado Springs, CO, and plays a pivotal role in coordinating fencing activities at regional and national levels.

The Events Coordinator position at USA Fencing is a vital role within the customer support team, reporting to the Associate Director of Regional Events and Merchandise. This full-time, non-exempt position offers a competitive hourly wage starting from $22.83 to $24.03, commensurate with experience, along with a flexible work schedule. The primary responsibility of the Events Coordinator is managing communications related to USA Fencing’s sanctioned tournaments. This includes serving as the main point of contact for members with inquiries concerning events via phone and email, providing timely and informative support to enhance member engagement and satisfaction.

In addition to customer service duties, the Events Coordinator supports event logistics and administrative functions, ensuring smooth operations and adherence to policies. They manage the processing of tournament results, handle refunds and invitation letters for international competitions, and assist with age and nationality verification processes in the membership database. The role also involves compiling and analyzing reports related to customer satisfaction and event feedback to inform continuous improvement efforts. A crucial part of the role includes working collaboratively with departments such as Member Services, officials coordinators, and regional event managers to support tournament bid applications, flight approvals, and onsite tournament operations, which may require traveling one to two times a year.

Ideal candidates for this position combine excellent communication and customer service skills with strong organizational and project management abilities. A passion for sport, and fencing in particular, along with an enthusiastic and adaptable approach to changing priorities, is highly valued. Proficiency in Microsoft Office, the ability to quickly learn new systems, and a commitment to USA Fencing’s DEIB principles are essential. The office environment encourages teamwork while allowing for independent work in a fast-paced setting. The organization supports unlimited paid vacation, sick time, personal leave, paid holidays, and significant benefits including medical, dental, vision, and a 401(k) plan with employer matching. Based in the National Office in Colorado Springs, this role offers the opportunity to contribute meaningfully to the promotion and success of fencing in the United States.