Events Coordinator

The University of California, Los Angeles (UCLA) is a prestigious public research university known globally for its academic excellence, vibrant campus life, and strong commitment to diversity and inclusion. UCLA's Herb Alpert School of Music is a leading institution dedicated to fostering creativity, scholarship, and performance in musical arts. Within this dynamic environment, the Department of Ethnomusicology and Global Jazz Studies offers interdisciplinary programs that explore the cultural and historical contexts of music worldwide, promoting innovative research and artistic expression.

The role of Events Coordinator at UCLA's Department of Ethnomusicology and Global Jazz Studies is a vital position responsible for managing and coordinating department and program events. Reporting directly to the Department Chairs and Department Manager, this part-time, career staff position is hybrid in nature, combining onsite responsibilities at the 445 Charles E Young Drive East location with remote flexibility. The salary range is competitive, from $29.17 to $56.37 per hour, reflecting factors such as experience, skills, education, and other business considerations.

As an Events Coordinator, you will take charge of the entire event production lifecycle for various departmental events, including concerts, workshops, masterclasses, conferences, and recitals. Your duties encompass coordinating pre-production logistics by collaborating with theater staff, faculty, and students to develop production estimates and logistics plans while guiding the budget approval process in partnership with the department manager. You'll also manage event information dissemination, ensuring that approved events are published accurately across relevant calendars and concert programs.

Moreover, you will organize essential event support such as ticketing processes, reception arrangements, guest artist relations, and travel and accommodation planning. Supervising the production and printing of concert programs forms a significant aspect of this role, ensuring high-quality output aligned with departmental standards.

Additionally, the role doubles as the publications coordinator for the Department of Ethnomusicology, overseeing the production and distribution of departmental publications. This includes managing content development, maintaining publication files, overseeing copyright policies, and administering sales, inventory, and shipping of publications and audiovisual products through both online store platforms and in-person events. You will also develop and maintain a publications business plan and budget, driving efficiency and growth in this area.

The ideal candidate possesses strong multitasking and organizational skills, with the ability to handle multiple deadlines, update event information, and initiate improvements in operational procedures. Familiarity with English grammar and editing, graphic design, printing processes, accounting basics, and various software tools such as word processing, databases, spreadsheets, publishing, and online store management is essential. You will work autonomously, demonstrating excellent interpersonal skills to collaborate effectively with diverse university stakeholders.

You should be prepared to work a flexible schedule, including evenings and weekends, as needed for event support. Physical capability to lift approximately 50 pounds is also required. A background or interest in ethnomusicology, global jazz, or related fields is preferred.

Joining UCLA means becoming part of a world-class institution that values innovation, creativity, and dedication. You will contribute to meaningful cultural and academic initiatives within a supportive and inclusive community. This position offers a unique opportunity to shape the presentation and dissemination of important musical scholarship and events at a leading educational institution, with full benefits available from day one and a commitment to your professional growth and well-being.