Events Coordinator

Vast is a pioneering aerospace company committed to enabling a future where billions of people can live and thrive in space. By developing next-generation commercial space stations, Vast is ensuring a continuous human presence in orbit for the United States and its allies. Their approach leverages incremental development, hardware-rich systems, and low-cost strategies to rapidly advance the Haven Station program. The successful Haven Demo in 2025 marked Vast as the sole commercial space station company operating its own spacecraft, setting the stage for Haven-1 — expected to be the world’s first commercial space station. Subsequent Haven modules aim to establish a permanent human presence in space by 2030, supporting advanced microgravity research, manufacturing, and unlocking a new space economy serving government, corporate, and private customers.

Vast’s team is driven, highly skilled, and committed to executing their ambitious mission safely and on schedule. This presents a unique opportunity to engage with some of the most talented individuals on Earth, contributing to humanity’s expansion into space.

The role on offer is for an Events Coordinator, reporting directly to the Senior Manager of Experience at Vast’s Long Beach location. This is a full-time, non-exempt position. The Events Coordinator will play a vital role in supporting the planning, coordination, and execution of a variety of events which are critical to advancing Vast’s mission and business development efforts. These events include industry trade shows, business development conferences, partner activations, internal company gatherings, and exclusive VIP experiences.

The Events Coordinator will work closely with internal teams, external vendors, and partners to ensure seamless event delivery from start to finish. This includes managing logistics such as scheduling, travel arrangements, shipping, setup, registration, and breakdown. The candidate will assist with vendor coordination, overseeing venues, catering, audiovisual support, fabrication, and other event-related service providers.

Maintaining production timelines, event checklists, and run-of-show documents will be key to success in this role. The Events Coordinator must help uphold brand consistency across all event materials and attendee interactions. They will track deliverables, deadlines, invoices, and production expenses while providing on-site support during events to troubleshoot any issues.

Collaboration is essential, as this position requires partnering with marketing, creative, and cross-functional teams to meet event objectives. Additionally, the candidate will support post-event reporting and documentation efforts, ensuring lessons learned and successes are captured across the organization.

This position requires a detail-oriented professional with strong organizational and communication skills, capable of managing multiple projects under tight deadlines in a fast-paced environment. Flexibility to travel and work varying hours to support events is expected. The salary will vary depending on the candidate's experience, education, skills, and market demand, and forms part of a comprehensive compensation package that includes company equity and extensive benefits.

Vast offers a compelling benefits package including 100% medical, dental, and vision coverage for employees and their dependents, generous paid time off including vacation days with cash-out options, paid parental leave, disability and life insurance, access to a 401(k) retirement plan, wellness benefits including ClassPass credits and mental healthcare, and exceptional onsite food perks including free snacks, coffee, beverages, and subsidized lunches.

Joining Vast means contributing to a historic mission in human space exploration within a dynamic and inclusive workplace dedicated to merit, competence, and innovation.