Events Coordinator

Zachry Hotels, based in San Antonio, Texas, is a respected leader in the hospitality industry with a strong focus on the development, management, and ownership of hospitality assets. With a proven track record and extensive industry expertise, Zachry Hotels has built a reputation for excellence by prioritizing client satisfaction, fostering a family-like culture, and upholding values of service and accountability. The company is passionate about hospitality and is committed to surrounding itself with team members who share this enthusiasm and dedication. At Zachry Hotels, the philosophy "Together We Can Do Great Things®", "Every Person Matters®", and "This Is More Than A Job®" reflects the company’s commitment to nurturing a collaborative and supportive work environment that drives success for employees, clients, and business partners alike.

The Events Coordinator role at Zachry Hotels is pivotal in delivering exceptional guest experiences within a dynamic full-service hotel setting. This position involves supporting the planning, coordination, and flawless execution of various events including meetings, social functions, and special gatherings. The Events Coordinator acts as a central liaison between clients and internal hotel departments to ensure that every event is well-organized, communicated clearly, and executed smoothly. This requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively.

In this role, you will assist in preparing and maintaining event documentation such as timelines, room setups, and service details while ensuring all information remains accurate and updated. Communicating professionally and clearly with clients to confirm arrangements and address any adjustments is a vital aspect of the job. You will also work closely with hotel operational teams including Banquets, Culinary, Front Office, and Engineering to ensure all departments are aligned and informed about event details.

Key responsibilities extend to supporting pre-event meetings, assisting on-site event execution, maintaining accurate event records in management systems, and generating detailed reports. The Events Coordinator also contributes to revenue growth by supporting upselling opportunities and helping identify ways to enhance guest satisfaction and overall event success. Additional responsibilities involve maintaining confidentiality of sensitive client and business information and participating in special projects and departmental initiatives.

This role requires at least a high school diploma or equivalent, with a preference for candidates having prior experience in events, hospitality, or administrative positions. Knowledge of event management or hotel systems, and an Associate's or Bachelor’s degree in Hospitality, Event Management, or a related field is advantageous. Strong organizational, communication, and multitasking skills are essential. Proficiency in Microsoft Office and event management software enhances success in this position.

Zachry Hotels is committed to providing a comprehensive benefits package that supports employees and their families, including medical, dental, vision, and life insurance, 401K plans, paid leave, bonus programs, disability insurance, employee assistance programs, tuition reimbursement, and more. This commitment underscores the company’s dedication to fostering a positive and supportive work environment where every team member’s contributions are valued and rewarded.