Events Coordinator

The Ember Lodge is a premier event and venue location known for its exceptional service and picturesque setting. Nestled in a scenic area, it offers a unique and versatile space for a variety of events ranging from intimate gatherings to large-scale celebrations. The venue prides itself on attention to detail, professional service, and a welcoming atmosphere that ensures every event is memorable for clients and their guests. As part of its commitment to excellence, The Ember Lodge also collaborates with Bear Paw Adventure Park, creating a dynamic offering for group activities, corporate events, and family celebrations in the region. The combined venues provide an exceptional backdrop and activities, enhancing the overall experience for attendees and making it a sought-after destination for event planning in the locality.

The role of Event Coordinator at The Ember Lodge is a multifaceted position ideal for an individual who thrives in dynamic, customer-focused environments. This position involves overseeing the smooth execution of events from start to finish, coordinating both logistical and client service aspects. Primary responsibilities include assisting in the organization and setup of group events, ensuring facilities are clean, organized, and well-maintained before and during events, and supervising events on-site to address any guest needs promptly and professionally. The Event Coordinator acts as a vital liaison between clients, vendors, and internal teams to guarantee the seamless operation of activities, particularly during large-scale events where this position serves as the main point of contact. This includes managing timelines, coordinating with vendors on decor, audio-visual requirements, entertainment, and facilitating communication to keep everyone aligned.

Additionally, the role requires providing tours to prospective clients, answering inquiries through various communication channels including social media and phone, and supporting sales efforts by helping schedule group activities such as school field trips, summer camps, birthday parties, and corporate outings. The Event Coordinator also plays a key part in administrative functions, supporting the Food and Beverage Manager by facilitating sales and managing phone correspondence professionally. In the spirit of community engagement and brand promotion, the coordinator participates in off-site events to raise awareness and promote The Ember Lodge and Bear Paw Adventure Park.

Flexibility is crucial as the coordinator occasionally assists other departments including housekeeping, groundskeeping, and maintenance, and supports seasonal operations like the Christmas Carnival of Lights. This role offers an exciting opportunity for someone passionate about event planning and hospitality who is eager to be part of a dedicated team providing extraordinary event experiences. The position requires strong interpersonal skills, organizational talent, and the ability to manage multiple priorities effectively in a fast-paced environment.