Events Coordinator

Germanna Community College, a proud member of the Virginia Community College System, is a distinguished, public, open-access institution dedicated to providing high-quality educational opportunities. Located in Fredericksburg, Virginia, the College strategically serves a diverse region situated between Washington D.C. and Richmond. It offers an enriching environment surrounded by rich history and a vibrant community with access to arts, technology, outdoor recreational activities such as hiking and canoeing, and a strong cultural framework. Germanna Community College is recognized as a regional leader and a preferred partner in education and community development, committed to preparing students to participate meaningfully in social, economic, and cultural facets of society.

The institution values dynamic cooperation among its departments, striving to provide seamless services and outstanding experiences that enrich both students and the surrounding community. Germanna Community College places strong emphasis on quality learning and community engagement, advocating collaboration across divisions to ensure the success of educational programs and institutional events.

The Events Coordinator role, titled Education Administrator I with the role code 29133-SW, is an exempt, full-time position based primarily at the Daniel Technical Center in Culpeper, VA, with occasional responsibilities at the Fredericksburg Area Campus. The role offers a competitive salary range between $71,027 and $86,811 annually, including full state benefits. This position plays a pivotal part in coordinating and executing both internal and external events that support the College’s vision and service commitments.

In this community-facing role, the Events Coordinator acts as the primary liaison to facility rental clients—ranging from businesses and community agencies to individuals—while simultaneously managing internal events that serve students, staff, and the larger community. The incumbent will work collaboratively with various departments, including Student Affairs, Academic Affairs, Workforce Development, Facilities, Information Technology, Custodial Services, and Business Office, to ensure events are coordinated efficiently and professionally.

The incumbent will lead event planning and execution from the conceptual stage to final completion, showcasing exceptional attention to detail and effective project management abilities. Responsibilities include overseeing a centralized non-academic calendar to prevent scheduling conflicts, guiding committees and teams in large-scale event production, and maintaining a consistent and creative design identity for internal events. Supervisory duties also encompass managing a dynamic team of part-time and student staff, fostering a culture of teamwork and excellence.

Additionally, the Events Coordinator will be responsible for supervising budgets associated with events, ensuring accurate accounting for revenues and expenditures specifically related to after-hours use and facility rentals. The role includes reviewing and approving event requests based on alignment with institutional policies and calendar availability. The successful candidate will advise college leadership on event opportunities, rate-setting, cost recovery, facility usage reporting, and process improvement strategies. Ensuring compliance with safety, insurance, and risk management policies is paramount, applying these consistently across all users.

This role demands exceptional interpersonal skills, problem-solving capabilities, collaborative spirit, proficiency in scheduling systems and financial tracking, and experience working within fast-paced environments managing multiple priorities concurrently. Familiarity with higher education settings and a passion for event design are advantageous. The position offers opportunities for professional growth and meaningful community impact within a respected educational institution.