Events Coordinator

The Cathedral of Immaculate Conception is a prominent religious and community establishment that serves as a spiritual and social hub within its region. Known for its historic significance and dedication to supporting the community through faith and various events, the Cathedral provides a sacred space for worship, celebration, and communal activities. Its commitment to upholding the teachings and values of the Catholic Church is evident in its operations and outreach programs. The Cathedral not only hosts religious services but also facilitates a variety of events that foster community engagement and support local initiatives.

The Events Coordinator position at the Cathedral of Immaculate Conception is a part-time role averaging 20 to 25 hours per week. This position plays an essential role in the smooth operation and success of events hosted at the Cathedral and the associated Bishop Hogan Center. Reporting directly to the office manager, the Events Coordinator is responsible for planning, organizing, and managing a diverse array of events ranging from small business promotions to large-scale public gatherings like wedding receptions. This role demands a proactive professional who can oversee every detail from initial client meetings to final event execution and post-event follow-up.

Key responsibilities include managing the master event calendar, conducting venue tours, securing contracts, and ensuring all event documentation is complete and compliant, including insurance coverage. The coordinator also handles rental payments, staffing arrangements, vendor communications, and on-site event operations, ensuring every event runs smoothly and meets client expectations. The role requires the ability to troubleshoot issues in real time, maintain budget tracking, and conduct thorough inspections after events to assess any damages or necessary maintenance. Additional duties include arranging cleaning services and ensuring venue readiness for future use.

An important aspect of the role involves adhering to various regulatory requirements such as Missouri State Liquor Control laws and health and safety inspection standards. The Events Coordinator also manages the Cathedral's online presence related to events by updating the Eventective platform and social media accounts for the Bishop Hogan Center. The role requires close collaboration with the Diocese of Kansas City-St. Joseph to support and facilitate events effectively.

The ideal candidate will bring a combination of advanced event planning experience, strong organizational and communication skills, and a personal alignment with the ethical standards and moral teachings of the Catholic Church. Intermediate to advanced proficiency in Microsoft Office applications is expected. The Cathedral emphasizes confidentiality, professionalism, and the ability to handle competing priorities while building collaborative relationships within the community and with external vendors.

Overall, this position offers an opportunity to contribute meaningfully to a faith-based community organization by ensuring memorable and well-executed events that uphold the Cathedral's mission and values. The Events Coordinator plays an integral part in enhancing the community's engagement through thoughtful planning and effective management, supporting the Cathedral’s role as a cornerstone for both religious devotion and social connection.