Events Coordinator

American University is a prestigious student-centered research institution located in Washington, DC. Renowned for its highly-ranked schools and colleges and internationally-recognized faculty, the university has established a strong reputation for fostering meaningful societal change through its academic programs and community engagement. The School of Public Affairs (SPA) at American University, one of its distinguished schools, is committed to preparing students for effective roles in public leadership, policy-making, and community development.

The Events Coordinator position within the School of Public Affairs is a full-time, on-campus role that plays a vital role in supporting the university's mission by orchestrating a diverse range of events that align with SPA's strategic goals. Regular and non-exempt, this role operates within a unionized environment represented by SEIU Local 500. The coordinator will engage in comprehensive event management duties, from coordinating logistics and vendor communication to marketing and administrative support. The role requires presence during major events as well as meticulous preparation of event materials such as name tags, programs, signage, and catering arrangements. It is essential to maintain an excellent relationship with internal staff, faculty, as well as external vendors, ensuring smooth event execution with a focus on detail and professionalism.

The coordinator will be instrumental in managing events including major conferences, alumni and family weekend programs, commencement ceremonies, and academic gatherings for both undergraduate and graduate communities. This position is the main point of contact for events, responsible for coordinating room reservations, audio-visual setups, catering, and the management of event supplies and promotional materials. Additionally, the Events Coordinator supports marketing efforts for events, maintains online event calendars, and assists with logistical arrangements such as offsite venue research and room scheduling. Beyond event coordination, this role involves administrative support, inventory management, and sometimes supervising student workers.

The work environment is dynamic, requiring flexibility for occasional evening or weekend work and the ability to manage multiple projects simultaneously. The salary range is competitive at $24.75 to $26.25 per hour. This position is suitable for applicants with a high school diploma or equivalent and at least 2 to 4 years of relevant experience, preferably including event management, logistics coordination, and marketing communications. A bachelor’s degree is preferred but not mandatory. The candidate must demonstrate exceptional organizational skills, excellent oral and written communication capabilities, and a proven ability to handle growth and change within institutional settings. Proficiency in Microsoft Office and familiarity with event industry trends and terminology are also essential.

American University values diversity, inclusion, and equal opportunity. Its staff members are expected to uphold these principles while contributing to the vibrant academic and social community that the university fosters. The benefits package is robust, underscoring the institution's commitment to supporting its employees’ well-being and professional development. Overall, the Events Coordinator will play a crucial role in creating impactful experiences that advance the objectives of the School of Public Affairs and enhance the university's engagement with its stakeholders.