Events Coordinator

Bethesda-by-the-Sea is a distinguished Episcopal parish located in the picturesque town of Palm Beach, Florida. Established in 1889, it is one of the oldest parishes in the area, serving a vibrant community of over a thousand members. The church is situated on a beautiful and expansive campus that provides a welcoming environment for worship, fellowship, and community outreach. Known for its formal yet inviting liturgy and rich Anglican choral tradition, Bethesda-by-the-Sea combines spiritual devotion with a strong sense of community. The parish operates with an annual budget exceeding $4 million, reflecting its significant presence and commitment to quality ministry and outreach programs. Bethesda is especially recognized for its faithful and devoted lay ministry and a passion for serving beyond the physical walls of the church, reaching out to the broader Palm Beach community and beyond. From November through April, the church holds three Sunday morning services at 8, 9, and 11 am, alongside a monthly service of Choral Evensong. During the summer months from May through October, two Sunday services are offered at 8 and 10 am, maintaining an active and engaged worship schedule year-round.

The Event Coordinator position at Bethesda-by-the-Sea is a full-time role essential to the vibrant life of the parish. This role involves the planning, coordination, and execution of a wide array of events that support the spiritual and communal life of the church. The role requires close collaboration with clergy, church staff, caterers, and volunteers to ensure that each event—from large parish-wide gatherings to small, intimate ministry meetings—is conducted seamlessly and with the highest standards of hospitality and professionalism. As a key member of the Events Team, the Event Coordinator reports directly to the Director of Stewardship & Events, contributing significantly to the stewardship and celebration of parish life.

This position demands excellent organizational skills, the ability to multitask effectively, and a warm, welcoming demeanor to foster a cooperative and collaborative church environment. The Event Coordinator will be instrumental in overseeing event logistics, coordinating with catering services, managing volunteer participation, and supporting communication efforts in conjunction with the Communications Director. The role also includes responsibilities such as arranging childcare for events, coordinating room setups in partnership with facilities staff, and handling registrations and attendee communications. Familiarity with important technology tools such as Realm (contact management), Constant Contact, Zoom, and Microsoft Office Suite is beneficial for this role, with a willingness to learn and adapt as necessary. Compensation for this role ranges from $42,000 to $58,000 annually, supplemented by a comprehensive benefits package that includes health insurance with a generous Health Savings Account (HSA) employer contribution, dental and vision coverage, and a retirement plan with employer match, in accordance with the Diocese of Southeast Florida policies. Overall, the Event Coordinator at Bethesda-by-the-Sea is a pivotal role ensuring that the parish's communal and celebratory events enhance the life of the church and deepen the engagement of its community members.