Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $63,000.00
Work Schedule
Flexible
Weekend Shifts
Job Description
Charles River Center is a dedicated nonprofit organization committed to enhancing the quality of life for individuals with disabilities and special needs. Located in the vibrant community around the Charles River, this center has a longstanding reputation for delivering innovative programs and services that foster independence, inclusion, and personal growth. The center's mission revolves around empowering individuals through tailored support, community engagement, and by fostering enriching experiences that highlight abilities rather than limitations. As a community-centric organization, the Charles River Center collaborates with families, volunteers, donors, and local businesses to create an inclusive environment where everyone can thrive. The organization is known for its dynamic approach to development and fundraising, relying heavily on community support and strategic events to fuel its programs and outreach efforts.
The Events Coordinator role at Charles River Center is a pivotal position within the development team, responsible for orchestrating fundraising events that are in harmony with the center's overall mission, objectives, and brand identity. This role requires a highly organized and detail-oriented professional who excels at managing complex event logistics, coordinating with multiple stakeholders, and ensuring that each event generates a significant impact both in terms of awareness and fundraising results. The Events Coordinator will take full ownership of event planning and execution, from initial conception through to post-event follow-up, thereby playing a crucial role in enhancing donor engagement and sustaining the organization's financial health.
This position involves close collaboration with internal teams including marketing and communications, volunteer coordinators, and leadership, as well as external partners such as vendors, sponsors, and community members. The ideal candidate will be adept at managing multiple projects simultaneously, blending creativity with strategic planning to oversee event logistics, catering arrangements, venue setup, and timeline management. Beyond logistics, the role incorporates a strong marketing dimension, requiring the development and implementation of marketing strategies that boost event visibility, attendance, and donor participation. Additionally, the Events Coordinator manages the intricate details of auction logistics, fundraising budgets, and donor communications to ensure transparency and effective stewardship.
This role is perfectly suited for an individual who thrives in a collaborative, mission-driven environment and who is passionate about creating memorable experiences that inspire community support. The environment is dynamic and fast-paced, with events spread throughout the year, including four major signature events that the coordinator will lead. Flexibility is essential, as some events and planning activities may extend into evenings or weekends. The role also offers a hybrid work model with primarily in-person responsibilities, providing some remote work opportunities.
Joining the Charles River Center team means becoming part of a community-focused organization dedicated to making a meaningful difference. The Events Coordinator not only contributes to the operational success of fundraising efforts but also helps strengthen relationships with donors, volunteers, and stakeholders, crucial to the center’s ongoing mission of empowerment and inclusion. This is a rewarding opportunity for an experienced events professional looking to apply their skills in a purpose-driven nonprofit setting, combining their passion for event coordination with a commitment to social impact.
The Events Coordinator role at Charles River Center is a pivotal position within the development team, responsible for orchestrating fundraising events that are in harmony with the center's overall mission, objectives, and brand identity. This role requires a highly organized and detail-oriented professional who excels at managing complex event logistics, coordinating with multiple stakeholders, and ensuring that each event generates a significant impact both in terms of awareness and fundraising results. The Events Coordinator will take full ownership of event planning and execution, from initial conception through to post-event follow-up, thereby playing a crucial role in enhancing donor engagement and sustaining the organization's financial health.
This position involves close collaboration with internal teams including marketing and communications, volunteer coordinators, and leadership, as well as external partners such as vendors, sponsors, and community members. The ideal candidate will be adept at managing multiple projects simultaneously, blending creativity with strategic planning to oversee event logistics, catering arrangements, venue setup, and timeline management. Beyond logistics, the role incorporates a strong marketing dimension, requiring the development and implementation of marketing strategies that boost event visibility, attendance, and donor participation. Additionally, the Events Coordinator manages the intricate details of auction logistics, fundraising budgets, and donor communications to ensure transparency and effective stewardship.
This role is perfectly suited for an individual who thrives in a collaborative, mission-driven environment and who is passionate about creating memorable experiences that inspire community support. The environment is dynamic and fast-paced, with events spread throughout the year, including four major signature events that the coordinator will lead. Flexibility is essential, as some events and planning activities may extend into evenings or weekends. The role also offers a hybrid work model with primarily in-person responsibilities, providing some remote work opportunities.
Joining the Charles River Center team means becoming part of a community-focused organization dedicated to making a meaningful difference. The Events Coordinator not only contributes to the operational success of fundraising efforts but also helps strengthen relationships with donors, volunteers, and stakeholders, crucial to the center’s ongoing mission of empowerment and inclusion. This is a rewarding opportunity for an experienced events professional looking to apply their skills in a purpose-driven nonprofit setting, combining their passion for event coordination with a commitment to social impact.
Job Requirements
- Bachelor's degree in event management, marketing, communications, or a related field
- Minimum of 3 years of professional experience in event planning and marketing or development
- Experience working with volunteers and in nonprofit settings preferred
- Strong organizational skills and ability to manage multiple priorities
- Exceptional verbal and written communication skills
- Proficiency or willingness to learn event management software such as GiveSmart, Trellis, OneCause
- Ability to work both independently and as part of a team
- Flexibility to work evenings, weekends, or holidays as needed
- Reliable personal transportation for local travel
- Comfortable with a primarily in-person role with some remote work
Job Qualifications
- Bachelor's degree in event management, marketing, communications, or related field
- 3+ years of professional experience in event planning and marketing, development, or a related field
- Prior nonprofit experience preferred
- Experience working with volunteers
- Strong organizational and project management skills
- Exceptional communication and interpersonal skills
- Proficiency in Microsoft Office, Canva, Adobe Creative Suite, Constant Contact, GiveSmart, Trellis, OneCause or willingness to learn
- Ability to work independently and collaboratively
- Desire to learn and take on new challenges
Job Duties
- Manage the planning, coordination, and on-site execution of fundraising events including event logistics, catering, venue setup, timelines, and vendor coordination
- Lead four specific events per year, including goal setting and budgeting
- Oversee all auction logistics, including donation outreach, item tracking, event material creation, and accounting administration
- Implement event registration processes, monitor attendance, and manage attendee communications
- Provide post-event communications including donor acknowledgments and receipts, and data entry to track impact
- Develop and track budgets for assigned events, reconciling finances with VP, Development
- Implement and manage an annual marketing calendar for events
- Develop and execute marketing strategies to enhance event attendance, donor engagement, and brand visibility
- Collaborate with Marketing & Communications Coordinator to create and manage digital and print marketing materials and social media content related to events
- Build and maintain relationships with Board members, event attendees, donors, and sponsors
- Recruit, train, and manage event volunteers
- Collaborate with event chairs and committee leadership to identify new event participants and funding opportunities
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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