Events Coordinator

Austin, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Benefits

competitive pay or wage range

medical benefits

Dental benefits

vision benefits

401K contribution

Paid Time Off

Paid holidays

Employee Meals

Referral Incentives

recognition programs

Holiday pay

Professional Development

work-family culture

Job Description

Discovery Land Company is a distinguished U.S.-based real estate developer and operator specializing in private residential club communities and luxury resort properties across the globe. With a reputation for crafting unique and unparalleled environments, the company’s mission focuses on creating spaces where individuals and families can experience freedom, security, and ample opportunities for personal growth and recreation. Discovery Land Company’s portfolio includes some of the most beautiful and exclusive locations worldwide, serving discerning members who seek both exceptional lifestyle experiences and premium service.

One of the prominent properties within their portfolio is the Driftwood Golf & Ranch Club, situated just 25 minutes outside of Austin, Texas. Nestled amidst rolling hills, towering oak trees, native wildflowers, and stunning natural landscapes, Driftwood epitomizes the quintessential Texas hill country lifestyle. This private 800-acre community offers members access to 70 acres of vineyards, a championship 18-hole golf course meticulously designed by Tom Fazio, and breathtaking views that blend rural charm with refined luxury. The club features two connected parcels - The Ranch, dedicated to a golf-focused lifestyle, and The Creek, highlighting the scenic vineyard areas. Driftwood is celebrated not only for its natural beauty but also for its family-forward culture, commitment to exceptional service, and the creation of memorable experiences for its members.

The Events Coordinator role at Driftwood Golf & Ranch Club represents an exciting opportunity to join the Events Department and be instrumental in delivering high-quality member events. This full-time position is vital in orchestrating private member and club events by supporting the Event Manager through collaborative planning, administrative management, and creative input. The Coordinator will engage with members and guests to ensure superior communication, detailed event execution, and the crafting of lasting memories. Responsibilities encompass designing banquet event orders, coordinating vendor communications, managing event logistics such as set-up and breakdown, and assisting with inventory and invoice tracking. The role requires strong interpersonal skills, attention to detail, and the ability to thrive in a dynamic, fast-paced luxury hospitality environment.

Ideal candidates for the Events Coordinator position bring at least two years of experience within hospitality or event management fields, preferably within a luxury or private club setting. A college degree in Management, Marketing, Hospitality, or a related field is favored. Candidates must demonstrate professionalism, flexibility for varied working hours including evenings and weekends, and the physical capability to perform tasks involving prolonged standing, lifting, and outdoor activity in diverse weather conditions. The work culture at Driftwood is highly inclusive, emphasizing teamwork, calmness under pressure, and dedication to excellent service.

Joining Discovery Land Company and the Driftwood Golf & Ranch Club team means becoming part of a community that values professional growth and a work-family culture. Employees enjoy competitive pay, a comprehensive benefits package for full-time year-round staff including medical, dental, and vision insurance, 401k contributions, paid holidays and time off, plus opportunities for professional development. Prospective team members eager to contribute to an outstanding member experience in a unique and beautiful setting will find this role both challenging and rewarding.

Job Requirements

Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members
must be able to work flexible work hours/schedule including evenings, weekends, and holidays
long hours may be required due to business demands
ability to work in a team environment
ability to stay calm and focused during the busiest of times
ability to read, write, speak, and understand English
additional languages preferred
ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight hours, and lifting and carrying items sometimes greater than fifty pounds

Job Qualifications

Two years’ experience within the hospitality industry or events space
college degree in management, marketing, hospitality or similar field is preferred
previous experience in a luxury hospitality or private club environment is preferred

Job Duties

Responds to incoming private member event opportunities for the Club including private member events and Club events with the goal of growing private event business at the Club
assists in creating banquet event orders for events detailing staffing, menus, vendors, etc. from all related departments and assists in ensuring all BEOs are signed by a member prior to event
updates weekly coordination overview to be circulated at weekly coordination meetings, via Slack and shared with HR to update on Employee App to keep departmental managers and other team members aware of events, changes, expectations, through clear and frequent communication
designs, maintains, and prints menus for all events requiring dedicated menus
requests and quotes vendor pricing for Club and private events, including furniture, rentals, photographer, music, flowers, A/V, decorations, etc.
supports Events Manager with communication with internal team members and external vendors
assists Events Manager with vision boards and proposals for private member events
supports set up and/or break down of events – first in, last out philosophy
assists Member Services as needed in the day-to-day operations of the Department, when there are not events scheduled
handles invoice tracking, coding, and confirms they are submitted to AP
manages banquet storage along with all items used for Club events
creates and maintains inventory counts, monthly, and on all banquet supplies
tracks all Club events in Pacesetter Member app and in Weekly Newsletter in support of the Member Services team to ensure all information is correct
additional duties as requested