Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $22.00 - $23.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Low-cost medical
Dental
Vision
paid life insurance
short-term disability
long-term disability
Paid Time Off
Holiday pay
401(k) with match
Commuter program
Company-paid toll programs
Complimentary daily shift meal
Job Description
South Seas Island Resort is a premier island resort destination situated at the tip of Captiva Island along Florida's scenic Gulf Coast. This renowned resort is widely recognized for hosting unforgettable weddings, corporate retreats, social celebrations, and coastal gatherings. Spanning across a 330-acre wildlife nature preserve, South Seas offers both elevated coastal experiences and world-class amenities that draw generations of families and guests seeking relaxation and memorable experiences in a stunning natural setting. The resort boasts a strong commitment to authentic and passionate hospitality, contributing to its stellar reputation as a premier destination for both leisure and business events. South Seas Island Resort is part of the Timbers Company family, a distinguished developer and operator of boutique hotels, residence clubs, and resort communities located in some of the most desirable destinations worldwide. The company emphasizes creating remarkable and authentic experiences for guests and owners alike, valuing humility, teamwork, and trustworthiness as core pillars of its service approach.
The Events Coordinator at South Seas Island Resort plays a key role supporting the resort’s Events, Sales, and Marketing teams to ensure flawless execution of weddings, corporate meetings, group events, and social functions. This position is perfectly suited for a proactive and detail-oriented hospitality professional who thrives in a fast-paced, resort environment and enjoys orchestrating memorable guest experiences through expert coordination and communication. The Events Coordinator is responsible for maintaining accurate event documentation, preparing banquet event orders, room diagrams, and timelines, and collaborating closely with multiple departments including Catering, Banquets, Marketing, and Operations. Additionally, the role involves supporting site visits, tastings, client meetings, and assisting with event promotions in partnership with the Marketing team. This role emphasizes excellence in administrative and operational support by managing CRM records, tracking contracts and deposits, responding promptly and professionally to inquiries, coordinating with vendors, and assisting with event forecasting and revenue tracking.
The role offers a competitive pay range of $22.00 to $23.00 per hour and is non-exempt. Team members in this position will enjoy working in a dynamic, supportive environment where passion for hospitality and guest service is paramount. South Seas Island Resort values a culture of authenticity, humility, and teamwork, striving to create fun and memorable experiences for guests that inspire return visits. By joining this dedicated team, the Events Coordinator gains the opportunity to contribute to a unique resort destination that represents more than just a workplace but a sanctuary where families come to life and create lasting memories. This position accommodates flexible working hours including evenings and weekends when events demand, and encourages strong collaboration across departments to successfully realize the resort’s mission of exceptional service and guest satisfaction.
The Events Coordinator at South Seas Island Resort plays a key role supporting the resort’s Events, Sales, and Marketing teams to ensure flawless execution of weddings, corporate meetings, group events, and social functions. This position is perfectly suited for a proactive and detail-oriented hospitality professional who thrives in a fast-paced, resort environment and enjoys orchestrating memorable guest experiences through expert coordination and communication. The Events Coordinator is responsible for maintaining accurate event documentation, preparing banquet event orders, room diagrams, and timelines, and collaborating closely with multiple departments including Catering, Banquets, Marketing, and Operations. Additionally, the role involves supporting site visits, tastings, client meetings, and assisting with event promotions in partnership with the Marketing team. This role emphasizes excellence in administrative and operational support by managing CRM records, tracking contracts and deposits, responding promptly and professionally to inquiries, coordinating with vendors, and assisting with event forecasting and revenue tracking.
The role offers a competitive pay range of $22.00 to $23.00 per hour and is non-exempt. Team members in this position will enjoy working in a dynamic, supportive environment where passion for hospitality and guest service is paramount. South Seas Island Resort values a culture of authenticity, humility, and teamwork, striving to create fun and memorable experiences for guests that inspire return visits. By joining this dedicated team, the Events Coordinator gains the opportunity to contribute to a unique resort destination that represents more than just a workplace but a sanctuary where families come to life and create lasting memories. This position accommodates flexible working hours including evenings and weekends when events demand, and encourages strong collaboration across departments to successfully realize the resort’s mission of exceptional service and guest satisfaction.
Job Requirements
- Ability to stand or walk for extended periods during events
- Ability to lift up to 25 pounds
- Ability to work indoors and outdoors in a resort environment
- 1-3 years of experience in hospitality, events, catering, sales, or marketing
- Resort or hotel experience strongly preferred
- Proficiency in Microsoft Office
- Ability to work flexible hours, including evenings and weekends when events require
Job Qualifications
- 1-3 years of experience in hospitality, events, catering, sales, or marketing
- Resort or hotel experience strongly preferred
- Exceptional organizational and multitasking skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office
- Experience with event management or CRM systems preferred
- Ability to work flexible hours, including evenings and weekends when events require
- Professional demeanor with strong client-facing skills
Job Duties
- Assist in coordinating weddings, corporate meetings, group events, and social functions
- Prepare banquet event orders (BEOs), room diagrams, timelines, and internal documentation
- Communicate event details clearly with operational departments
- Support site visits, tastings, and client meetings as needed
- Ensure contracts, deposits, and event documentation are tracked accurately
- Partner with Marketing on event promotions, social media content, and resort activations
- Maintain accurate event files and CRM records and answer incoming calls
- Assist with reporting, event forecasting, and revenue tracking
- Respond to event inquiries in a timely and professional manner
- Coordinate with vendors and external partners as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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