Events Coordinator

This opening is within an esteemed private club dedicated to providing exceptional hospitality and unforgettable experiences to its members and guests. Known for its elegant ambiance, top-tier services, and a diverse calendar of social and corporate events, the club offers a vibrant work environment where teamwork, professionalism, and member satisfaction are paramount. As an employer, the club values staff development, encourages continuous learning, and maintains a culture that prioritizes attention to detail, high standards of service, and seamless event execution. This position is a full-time, permanent role that provides the opportunity to contribute significantly to the club's distinguished event program, working closely with experienced managers and various internal departments to deliver flawless service.

The role of Events Coordinator is pivotal to the club's event operations, focusing on supporting the Events Sales Manager and Assistant Events Sales Manager through essential administrative, logistical, and operational assistance. The coordinator will be charged primarily with managing smaller-scale events and to-go orders, ensuring all aspects from initial planning through billing and post-event documentation are handled with precision and care. This includes coordinating room setups and décor, verifying event details well in advance, and providing on-site support to guarantee events run smoothly. The role demands a high level of organizational skills to prepare and distribute function sheets, update event records accurately using systems like NorthStar, and maintain clear communication channels among culinary, food and beverage teams, and members. Working in fast-paced and dynamic settings, the coordinator ensures billing aligns with club policies and attendance guarantees, assisting with financial documentation and collaborating with the accounting department.

Beyond logistical tasks, the Events Coordinator is also a frontline representative, interacting professionally with members, clients, and vendors. Responsiveness and problem-solving skills are critical, as the coordinator must address inquiries related to events and to-go orders and escalate issues when necessary. This position involves teamwork across departments—supporting weddings, large-scale events, and seasonal functions, while participating in training and cross-training initiatives to foster a well-rounded skill set. Flexibility in working hours, which may include evenings, weekends, and holidays, is expected due to the nature of event schedules. Physical stamina is also a factor, as the role requires considerable movement around event spaces and occasional lifting of equipment.

This job offers a rewarding career path for those with 1 to 3 years of experience in event coordination or related fields within hospitality or administrative support. Candidates should bring strong communication skills, proficiency in NorthStar and Microsoft Office, and a member-focused service approach. Ideal applicants may have prior experience in private clubs, upscale hotels, or similar environments that emphasize personalized service and detail orientation. The club is committed to nurturing a collaborative team spirit, encouraging ongoing professional growth and excellence in event management. Through this role, the Events Coordinator will contribute meaningfully to member satisfaction, operational success, and the overall prestige of the club's event offerings, making it an excellent opportunity for driven, detail-oriented professionals seeking to advance in hospitality event services.