Events Coordinator

The National Museum of Wildlife Art, located in the scenic Jackson Hole area of Wyoming, is an esteemed cultural institution founded in 1987. It houses an extensive collection of more than 5,000 artworks that showcase wild animals from across the globe. The museum features significant works by renowned artists such as Georgia O'Keeffe, Andy Warhol, Robert Kuhn, John James Audubon, Carl Rungius, Rembrandt Bugatti, Rosa Bonheur, Eugène Delacroix, and Rembrandt van Rijn. Its permanent collection magnificently traces the history and evolution of wildlife art from 2500 B.C.E. to the present day.

Strategically built into a hillside overlooking the National Elk Refuge, the museum not only offers visitors an extraordinary indoor art experience but also scenic outdoor attractions including a three-quarter mile Sculpture Trail designed by award-winning landscape architect Walter Hood. The museum encompasses a variety of amenities such as a museum shop, an interactive children’s gallery, the Palate restaurant, and regular special exhibitions. Recognized for its excellence, the museum was designated the "National Museum of Wildlife Art of the United States" through an act of Congress in 2008, underscoring its national importance and prestige.

The museum attracts over 65,000 visitors annually and runs educational tours for more than 3,000 children each year, continuing its mission to impart knowledge and generate wonder through art and education. The institution places significant emphasis on community engagement along with upholding core values including integrity, excellence, collaboration, transparency, accountability, and financial responsibility. It fosters a diverse and inclusive work environment, encouraging individuals from all backgrounds to contribute to its vision of inspiring connections with wildlife and nature.

The Events Coordinator position is a full-time, hourly, non-exempt role with a starting wage of $26.68 per hour, equivalent to an annual salary of approximately $55,500. The role is integral to supporting both the Programs & Events (P&E) department and the Events department, splitting time equally between the two areas. This hybrid position requires the coordinator to assist in the planning, coordination, and execution of a variety of special events, including both internally produced museum events and external facility rental events held on-site.

Key responsibilities include supporting the Events Manager and the Programs & Events Manager in all phases of event management—from initial planning through post-event activities. The coordinator is entrusted with maintaining detailed event timelines, run-of-show documents, and planning checklists, as well as preparing written correspondence, vendor agreements, and other essential documentation. Effective communication is crucial, as is collaborating with museum staff, volunteers, vendors, and the on-site restaurant. The role also involves managing event equipment, supplies, and providing basic audio-visual support during events.

In the Programs & Events department, the coordinator helps manage vendor communications, volunteer assignments, and training, oversees online event platforms, and assists with mailings and shipments. They also support the Western Visions Art Show and Sale by maintaining artist spreadsheets, handling artwork logistics, and coordinating outbound shipping.

In the Events department, responsibilities include managing private and facility rental events, coordinating client site visits, assisting with contracts, and supporting financial processes such as invoicing and payment tracking. Flexibility to work evenings, weekends, and occasional holidays is required, demonstrating a commitment to the museum’s mission, vision, and values.

This role offers excellent benefits including housing and transportation stipends, comprehensive medical, dental, and vision coverage, life insurance, a 403(b) retirement plan contribution, paid time off, and paid holidays. The museum values a well-rounded employee capable of multitasking in a dynamic environment and committed to delivering mission-aligned, exceptional event experiences that engage the public and enrich community ties.