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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $26.68 - $27.50
Work Schedule
Weekend Shifts
Benefits
housing stipend
Transportation stipend
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
403(b) Retirement Plan
Paid Time Off
Paid holidays
Job Description
The National Museum of Wildlife Art, located in the scenic Jackson Hole area of Wyoming, is an esteemed cultural institution founded in 1987. It houses an extensive collection of more than 5,000 artworks that showcase wild animals from across the globe. The museum features significant works by renowned artists such as Georgia O'Keeffe, Andy Warhol, Robert Kuhn, John James Audubon, Carl Rungius, Rembrandt Bugatti, Rosa Bonheur, Eugène Delacroix, and Rembrandt van Rijn. Its permanent collection magnificently traces the history and evolution of wildlife art from 2500 B.C.E. to the present day.
Strategically built into a hillside overlooking the Nationa... Show More
Strategically built into a hillside overlooking the Nationa... Show More
Job Requirements
- Ability to stand, sit, reach, and kneel during workday
- Ability to work on a computer for up to 8 hours daily
- Ability to be on feet for up to 8 hours
- Ability to lift up to 40 pounds
- Ability to operate a car
- Flexibility to work evenings, weekends, and holidays
- High school diploma or equivalent
- 1-2 years of relevant experience
Job Qualifications
- 1-2 years of experience in event coordination support role
- Strong organizational and communication skills
- Ability to prioritize duties and adjust accordingly
- Strong attention to detail
- Familiarity with event planning and catering processes
- Experience with Gmail and Google Workspace
- Proficiency in Excel, Word, PowerPoint, and other Microsoft programs
- Ability to work independently and as part of a team
- Flexibility with personal schedule including evenings, weekends, and holidays
Job Duties
- Provide support to Events and Programs & Events departments leading up to, executing, and post-event tasks including feedback collection and continuous improvement
- Be familiar with Museum policies and procedures
- Represent the Museum by creating a welcoming, engaging, and mission-aligned experience for all guests and clients
- Maintain detailed event timelines, run-of-show documents, and planning checklists
- Prepare accurate written correspondence, vendor agreements, event resumes, emails, and other documents
- Communicate the events calendar with all internal departments
- Maintain organized event files, documentation, and templates to support process consistency
- Compile and maintain event reporting including financial, attendance, and KPI reports
- Collaborate with staff, volunteers, and vendors to coordinate logistics and support needs
- Support and lead event setup, execution, and teardown
- Maintain inventory and organization of event equipment, supplies, and materials
- Provide basic audio-visual and technical support for events
- Anticipate and respond to on-site needs, troubleshoot issues, and implement contingency plans
- Assist with planning, vendor correspondence, and execution of P&E events onsite and offsite
- Oversee volunteer assignments and training for events
- Manage various online event platforms
- Assist with mailings and shipments
- Assist with maintaining artist spreadsheets and artwork logistics for Western Visions Art Show and Sale
- Serve as liaison for outbound shipping with FedEx
- Support private events and facility rentals from inquiry through execution
- Coordinate client site visits and vendor meetings
- Assist with contracts and event documentation
- Cover events and site visits when Events Manager is unavailable
- Support financial processes including invoicing, deposits, and payment tracking
- Work evenings, weekends, and occasional holidays as required
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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