Events Coordinator

San Antonio, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $17.75 - $25.50

Work Schedule

Flexible

Weekend Shifts

Benefits

Medical

Dental

Vision

Life insurance

401k

paid leave

bonus program

short-term disability insurance

long-term disability insurance

Employee assistance program

Tuition Reimbursement

Job Description

Zachry Hotels, based in San Antonio, Texas, is a well-established leader in the hospitality industry, focused on the development, management, and ownership of hotel and hospitality assets. With extensive experience and a proven track record of success, Zachry Hotels has built a reputation for excellence in hotel management, operations, and development. The company prides itself on fostering a culture of service, integrity, and accountability, with a commitment to treating clients, business partners, and team members like family. This culture is underscored by principles embodied in their mottos such as "Together We Can Do Great Things®," "Every Person Matters®," and "This Is More Than A Job®."

The position of Events Coordinator at Zachry Hotels is an essential role within this esteemed organization. This role centers on supporting the planning, coordination, and successful execution of meetings, social events, and special functions within a full-service hotel environment. The Events Coordinator liaises closely with both clients and internal hotel departments to ensure that every event is meticulously organized, accurately communicated, and flawlessly executed to deliver exceptional guest experiences. The coordinator's responsibilities span from the initial stages of event planning to post-event reporting, working hand-in-hand with various operational teams to align resources and services. This position is ideal for someone passionate about hospitality, detail-oriented, and effective in communication, who thrives in a dynamic and engaging environment where every event contributes to the overall client satisfaction and success of the hotel.

By joining Zachry Hotels as an Events Coordinator, candidates will become part of a company that values dedication and professionalism and offers an engaging workplace where personal growth and impact are equally prioritized. The role supports key business objectives including upselling, revenue goals, and enhancing guest satisfaction through innovative event solutions. With access to industry-leading benefits and a strong support system, this opportunity invites driven individuals to contribute meaningfully to the hospitality industry while enhancing their career through hands-on experience and collaboration with a dedicated team.

Job Requirements

High School Diploma or equivalent required
previous events, hospitality, or administrative experience preferred
experience coordinating meetings or events preferred
associate's or bachelor's degree in Hospitality, Event Management, or related field preferred
experience with event management or hotel systems preferred
strong organizational and time management skills with attention to detail
excellent written and verbal communication skills
ability to manage multiple events and priorities simultaneously
proficiency in Microsoft Office and event management software
ability to work flexible schedules including evenings, weekends, and holidays as business needs require

Job Qualifications

High School Diploma or equivalent required
previous events, hospitality, or administrative experience preferred
experience coordinating meetings or events preferred
associate's or bachelor's degree in Hospitality, Event Management, or related field preferred
experience with event management or hotel systems preferred
strong organizational and time management skills with attention to detail
excellent written and verbal communication skills
ability to manage multiple events and priorities simultaneously
proficiency in Microsoft Office and event management software
ability to work flexible schedules including evenings, weekends, and holidays as business needs require

Job Duties

Assist with coordination and planning of meetings, conferences, and special events
prepare and maintain event documentation including timelines, room setups, and service details
support development and distribution of event orders and event summaries
ensure all event details are accurate and updated
serve as a point of contact for clients regarding event details and logistics
communicate clearly and professionally with clients to confirm arrangements and changes
assist with menu selections, audiovisual needs, room layouts, and scheduling
support client site visits and planning meetings as needed
coordinate closely with Banquets, Culinary, Front Office, Engineering, and other departments
ensure timely communication of event details to all operational teams
participate in pre-event meetings and briefings
assist with on-site event execution to ensure smooth operations
enter and maintain accurate event information in event management systems
track revisions, confirmations, and changes to event details
generate event reports and summaries as requested
maintain organized and accurate event files
support upselling of event services and enhancements when appropriate
assist in achieving event revenue goals and service objectives
help identify opportunities to improve guest satisfaction and event outcomes
maintain confidentiality of client and business information
support special projects and departmental initiatives
perform other duties as assigned to support Events Department operations
maintain reliable and consistent attendance as an essential function of the job