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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.75 - $25.50
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Life insurance
401k
paid leave
bonus program
short-term disability insurance
long-term disability insurance
Employee assistance program
Tuition Reimbursement
Job Description
Zachry Hotels, based in San Antonio, Texas, is a well-established leader in the hospitality industry, focused on the development, management, and ownership of hotel and hospitality assets. With extensive experience and a proven track record of success, Zachry Hotels has built a reputation for excellence in hotel management, operations, and development. The company prides itself on fostering a culture of service, integrity, and accountability, with a commitment to treating clients, business partners, and team members like family. This culture is underscored by principles embodied in their mottos such as "Together We Can Do Great Things®," "Every Person Matters®," and "This... Show More
Job Requirements
- High School Diploma or equivalent required
- previous events, hospitality, or administrative experience preferred
- experience coordinating meetings or events preferred
- associate's or bachelor's degree in Hospitality, Event Management, or related field preferred
- experience with event management or hotel systems preferred
- strong organizational and time management skills with attention to detail
- excellent written and verbal communication skills
- ability to manage multiple events and priorities simultaneously
- proficiency in Microsoft Office and event management software
- ability to work flexible schedules including evenings, weekends, and holidays as business needs require
Job Qualifications
- High School Diploma or equivalent required
- previous events, hospitality, or administrative experience preferred
- experience coordinating meetings or events preferred
- associate's or bachelor's degree in Hospitality, Event Management, or related field preferred
- experience with event management or hotel systems preferred
- strong organizational and time management skills with attention to detail
- excellent written and verbal communication skills
- ability to manage multiple events and priorities simultaneously
- proficiency in Microsoft Office and event management software
- ability to work flexible schedules including evenings, weekends, and holidays as business needs require
Job Duties
- Assist with coordination and planning of meetings, conferences, and special events
- prepare and maintain event documentation including timelines, room setups, and service details
- support development and distribution of event orders and event summaries
- ensure all event details are accurate and updated
- serve as a point of contact for clients regarding event details and logistics
- communicate clearly and professionally with clients to confirm arrangements and changes
- assist with menu selections, audiovisual needs, room layouts, and scheduling
- support client site visits and planning meetings as needed
- coordinate closely with Banquets, Culinary, Front Office, Engineering, and other departments
- ensure timely communication of event details to all operational teams
- participate in pre-event meetings and briefings
- assist with on-site event execution to ensure smooth operations
- enter and maintain accurate event information in event management systems
- track revisions, confirmations, and changes to event details
- generate event reports and summaries as requested
- maintain organized and accurate event files
- support upselling of event services and enhancements when appropriate
- assist in achieving event revenue goals and service objectives
- help identify opportunities to improve guest satisfaction and event outcomes
- maintain confidentiality of client and business information
- support special projects and departmental initiatives
- perform other duties as assigned to support Events Department operations
- maintain reliable and consistent attendance as an essential function of the job
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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