Job Overview
Compensation
Hourly
Range $21.25 - $30.50
Work Schedule
Day Shifts
Fixed Shifts
Benefits
hybrid work schedule
Paid Time Off
Professional development opportunities
Flexible working hours
Supportive team environment
Contract extension possibility
Training and onboarding support
Job Description
Our client, based in Los Angeles, CA, is a highly respected organization known for executing high-quality events and providing exceptional coordination and project management services. They cater to a diverse range of clients and specialize in planning and organizing events that achieve strategic objectives. With a commitment to excellence and innovation, this organization offers a dynamic work environment that embraces hybrid work schedules to foster flexibility and work-life balance. As an employer, they emphasize professional growth and learning, offering a contract opportunity with the potential for extension beyond the initial term. The role of Events Coordinator is pivotal to the success of their event operations, focusing on the seamless execution of projects and events from conception to completion.
The Events Coordinator role based in Los Angeles, CA, requires a proactive and detail-oriented professional who will be responsible for orchestrating all aspects of event planning, organizing, and execution. The role begins with onsite training to build a foundation of understanding about the company processes and expectations, followed by a hybrid work schedule involving three days in the office and two days working remotely. This temporary position spans over six months with the possibility of extension, perfectly suited to candidates seeking a contractual role that offers varied experiences in event management.
The ideal candidate will thrive in a fast-paced, high-volume setting and demonstrate exceptional organizational and communication skills. Responsibilities encompass liaising with multiple stakeholders, including vendors, donors, and internal departments, ensuring all event logistics are handled meticulously. This includes managing promotional mailings, coordinating invitations, maintaining precise records of event activities and progress, and overseeing payment processing including issuing invoices and managing payments efficiently.
On the event day, the coordinator plays an active role in overseeing and troubleshooting any issues that arise to ensure a smooth and successful experience for attendees and all participants. Key tasks involve welcoming guests, directing set-up and take-down activities, coordinating with staff, and ensuring that vendors meet their obligations. The position requires the capability to keep the Events Manager informed of any challenges or changes and to suggest practical solutions quickly.
Work hours for this position are from 8:00 am to 4:30 pm, aligning with standard business hours, which supports a healthy work-life balance for employees. A high school diploma is required, with the potential advantages for candidates who bring additional relevant experience or qualifications in event coordination or project management. Overall, this role offers an excellent opportunity to enhance your professional portfolio and contribute meaningfully to the success of high-profile events within a supportive and evolving organizational structure.
The Events Coordinator role based in Los Angeles, CA, requires a proactive and detail-oriented professional who will be responsible for orchestrating all aspects of event planning, organizing, and execution. The role begins with onsite training to build a foundation of understanding about the company processes and expectations, followed by a hybrid work schedule involving three days in the office and two days working remotely. This temporary position spans over six months with the possibility of extension, perfectly suited to candidates seeking a contractual role that offers varied experiences in event management.
The ideal candidate will thrive in a fast-paced, high-volume setting and demonstrate exceptional organizational and communication skills. Responsibilities encompass liaising with multiple stakeholders, including vendors, donors, and internal departments, ensuring all event logistics are handled meticulously. This includes managing promotional mailings, coordinating invitations, maintaining precise records of event activities and progress, and overseeing payment processing including issuing invoices and managing payments efficiently.
On the event day, the coordinator plays an active role in overseeing and troubleshooting any issues that arise to ensure a smooth and successful experience for attendees and all participants. Key tasks involve welcoming guests, directing set-up and take-down activities, coordinating with staff, and ensuring that vendors meet their obligations. The position requires the capability to keep the Events Manager informed of any challenges or changes and to suggest practical solutions quickly.
Work hours for this position are from 8:00 am to 4:30 pm, aligning with standard business hours, which supports a healthy work-life balance for employees. A high school diploma is required, with the potential advantages for candidates who bring additional relevant experience or qualifications in event coordination or project management. Overall, this role offers an excellent opportunity to enhance your professional portfolio and contribute meaningfully to the success of high-profile events within a supportive and evolving organizational structure.
Job Requirements
- High school diploma
- prior experience in event coordination or related field preferred
- ability to work onsite during initial training period
- capacity to adapt to a hybrid work schedule
- excellent communication skills
- proficiency in record keeping and invoicing
- strong organizational skills
- ability to handle high-pressure environments
- capability to coordinate with multiple stakeholders simultaneously
Job Qualifications
- High school diploma or equivalent
- proven ability to manage multiple tasks in a high-volume and fast-paced environment
- strong organizational and communication skills
- experience in event coordination or project management preferred
- proficiency in administrative duties including invoicing and documentation
- ability to work effectively both onsite and remotely
- problem-solving skills and attention to detail
- interpersonal skills for vendor and stakeholder relations
Job Duties
- Plan events according to requirements and objectives
- coordinate special events as needed
- act as liaison between department and vendors, donors, and other stakeholders
- manage the mailing of promotional materials and invitations
- handle logistical planning and coordination
- maintain detailed records of event activities, progress, and status
- oversee event day operations including problem-solving, welcoming attendees, directing event set-up and take-down, communicating with staff and organizing vendors
- issue invoices and process payments in a timely and accurate manner
- communicate effectively with Events Manager about any changes, problems, or solutions
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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