Events Coordinator

Simpson Thacher & Bartlett LLP is a prestigious international law firm established in 1884, known for its comprehensive legal services and global presence. With approximately 2,000 lawyers, the firm is headquartered in New York and maintains offices across major cities worldwide, including Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo, and Washington, D.C. This extensive network enables the firm to provide coordinated and high-quality legal advice and transactional support to clients across various industries and jurisdictions. Simpson Thacher & Bartlett LLP stands out for its commitment to excellence, integrity, and fostering client relationships, which has made it one of the world’s leading international law firms.

The role of Events Coordinator at Simpson Thacher & Bartlett LLP focuses on supporting the firm’s initiatives through the organization and execution of engaging and high-quality events. This position is integral to maintaining the firm’s reputation for excellence and client service in a demanding and fast-paced environment. Reporting to the Director of Administration, the Events Coordinator works collaboratively with multiple departments such as Client Development & Engagement, Legal Recruiting, and Administration. The responsibilities include organizing a variety of events ranging from practice group gatherings to client-related events and recruiting functions, ensuring seamless execution from initial planning to post-event follow-ups.

This role requires strong logistical coordination, including managing venue and vendor selections, invitations, décor, staffing, and budget tracking. The Events Coordinator serves as a liaison between internal stakeholders and external vendors, ensuring transparent communication, timely contract management, and adherence to the firm’s standards. In addition to event planning, the role involves maintaining relationships with service providers, staying updated on new venue options, and continually optimizing the event management process through innovative tools and technology.

A key component of this role is the management of the Los Angeles-based client holiday gifting program, in partnership with relevant teams, ensuring smooth selection, ordering, and delivery of gifts that reflect the firm’s brand and client appreciation standards. The coordinator also supports additional firm initiatives and projects as needed, often requiring collaboration across offices and departments.

The ideal candidate possesses excellent communication and organizational skills, with a strong ability to manage multiple projects and work independently and collaboratively. They must demonstrate professionalism, a client-service mindset, and the ability to build relationships with partners, clients, colleagues, and vendors. Proficiency in Microsoft Office and Adobe Suite, and experience with Client Relationship Management (CRM) systems, are critical for success. The position requires physical presence in the Washington, D.C. office at least four days per week and flexibility to work additional hours and travel as necessary.

The estimated salary range for this position, specific to California, is $65,000 to $80,000, with actual compensation depending on experience, education, and other factors. This role is non-exempt and eligible for overtime pay. Simpson Thacher & Bartlett LLP values diversity and inclusion, maintaining a workplace free from discrimination and harassment, and is committed to a respectful and collaborative culture.