Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.75 - $24.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Travel reimbursement
Employee Discounts
Flexible work schedule
Job Description
Our organization is a well-established association dedicated to providing exceptional support and services to its members through a variety of professional events, training sessions, and meetings. We operate from a central Home Office, as well as multiple regional offices and venues, enabling flexible and extensive outreach across different locations. As a prominent association in our sector, we pride ourselves on meticulous event planning, vendor management, and seamless administrative functions that support the leadership team and staff. Our commitment to maintaining a high standard of hospitality and operational excellence underpins our reputation as a reliable and effective industry leader.
We are currently seeking a full-time Events and Meetings Coordinator to join our dynamic team. This position plays a crucial role in the planning, coordination, and execution of diverse events and meetings that occur within the association as well as externally. The role encompasses the full spectrum of event management activities, including site selection, contract negotiation with hotels and vendors, catering arrangements, guest accommodations, and onsite event support. The coordinator will be responsible for managing internal communications, overseeing event budgets, and ensuring timely payment of invoices. In addition to event management, this position also involves supporting various administrative needs for the leadership team, such as organizing travel logistics and managing corporate apparel orders.
The ideal candidate will bring at least 2 to 3 years of progressive experience in the hospitality industry, with a focus on corporate event planning and meetings preferred. A bachelor’s degree or equivalent experience in event planning, marketing, communications, or a related field is required, and a professional certification is preferred but not mandatory. Effective communication skills, including verbal presentations and written correspondence with staff at all organizational levels and external partners, are essential. The position requires strong organizational capability to manage multiple concurrent events using project management principles. Proficiency in Microsoft Office and other relevant software tools will be necessary to handle online registrations and other digital event-related demands.
Key responsibilities also include maintaining event supplies and food and beverage inventories at the Home Office, ensuring the cleanliness and readiness of conference facilities, and providing logistical support for leadership team travel arrangements. The role demands a proactive, detail-oriented professional capable of working independently with minimal supervision and willing to travel overnight for events, training, and conferences as required. This role is integral to enhancing our association's operational effectiveness and the successful delivery of valued events and meetings, supporting both internal teams and external members. We offer a collaborative work environment where your event management expertise can thrive alongside a dedicated team committed to excellence in member services and organizational success.
We are currently seeking a full-time Events and Meetings Coordinator to join our dynamic team. This position plays a crucial role in the planning, coordination, and execution of diverse events and meetings that occur within the association as well as externally. The role encompasses the full spectrum of event management activities, including site selection, contract negotiation with hotels and vendors, catering arrangements, guest accommodations, and onsite event support. The coordinator will be responsible for managing internal communications, overseeing event budgets, and ensuring timely payment of invoices. In addition to event management, this position also involves supporting various administrative needs for the leadership team, such as organizing travel logistics and managing corporate apparel orders.
The ideal candidate will bring at least 2 to 3 years of progressive experience in the hospitality industry, with a focus on corporate event planning and meetings preferred. A bachelor’s degree or equivalent experience in event planning, marketing, communications, or a related field is required, and a professional certification is preferred but not mandatory. Effective communication skills, including verbal presentations and written correspondence with staff at all organizational levels and external partners, are essential. The position requires strong organizational capability to manage multiple concurrent events using project management principles. Proficiency in Microsoft Office and other relevant software tools will be necessary to handle online registrations and other digital event-related demands.
Key responsibilities also include maintaining event supplies and food and beverage inventories at the Home Office, ensuring the cleanliness and readiness of conference facilities, and providing logistical support for leadership team travel arrangements. The role demands a proactive, detail-oriented professional capable of working independently with minimal supervision and willing to travel overnight for events, training, and conferences as required. This role is integral to enhancing our association's operational effectiveness and the successful delivery of valued events and meetings, supporting both internal teams and external members. We offer a collaborative work environment where your event management expertise can thrive alongside a dedicated team committed to excellence in member services and organizational success.
Job Requirements
- Bachelor's degree or equivalent experience
- Minimum 2-3 years of experience in hospitality with focus on corporate events
- Strong communication skills
- Excellent planning and organizational abilities
- Proficient with Microsoft Office and online registration platforms
- Ability to work independently
- Availability for travel including overnight stays
- Professional certification preferred
Job Qualifications
- Bachelor's degree or equivalent experience in event planning, marketing, communications, or related field
- Minimum 2-3 years of progressive work experience in the hospitality industry, with emphasis on corporate events and meetings preferred
- Professional certification preferred but not required
- Excellent verbal and written communication skills
- Strong planning and organizational skills
- Proficient with Microsoft Office Suite and online registration systems
- Ability to manage multiple events simultaneously using project management guidelines
- Ability to work independently with minimal supervision
Job Duties
- Plan and execute internal and external meetings, conferences, and training events
- Engage vendors and negotiate contracts
- Track and report event expenses
- Schedule transportation and coordinate rooming lists and event registration
- Set up meeting rooms and displays, distribute event materials, and provide onsite assistance
- Maintain master calendar of events and communicate effectively with all stakeholders
- Support logistical needs including travel arrangements and corporate apparel management
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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