Events Assistant

The university is a distinguished institution committed to fostering academic excellence and community engagement. It hosts a variety of signature events aimed at connecting donor, alumni, parent, community, and campus stakeholders to support its mission and objectives. As a dynamic educational establishment, the university constantly seeks to improve and enrich the campus experience through innovative programming and events that embody its values and vision. These events serve as important touchpoints for building relationships and advancing the university's goals in education, outreach, and support.

The role of Events Assistant is a vital part-time position within the university's Advancement team, offering logistical and administrative support for the planning and execution of the university's key events. This position is designed to assist with every phase of event management, including preparation, guest communication, data entry, as well as on-site execution and post-event follow-up. Working up to 29 hours per week, the Events Assistant plays a crucial part in ensuring that events run smoothly and create a positive, memorable experience for all attendees. The job demands flexibility since it includes working evenings and weekends to accommodate the timing of events.

As an Events Assistant, responsibilities include supporting setup and breakdown operations by placing signage, registration materials, décor, and supplies, and ensuring all necessary elements are in place before events begin. Hospitality duties such as welcoming guests, assisting with check-in, and communicating clear directions contribute to the overall guest experience. Transportation and delivery of event materials to various campus and off-campus locations require organizational skills and reliability. The assistant also monitors event spaces throughout each function to maintain order and readiness, which includes coordinating volunteers and student workers when needed.

In addition to on-site responsibilities, the Events Assistant supports administrative functions vital to event success. This includes preparing nametags, registration packs, signage, and other materials; managing event technology platforms such as Cvent; maintaining inventory of supplies; and organizing event-related files and storage. The position also supports departmental initiatives and special projects, fostering a collaborative and productive work environment.

Beyond technical skills, this job demands a high level of professionalism and interpersonal ability. Essential competencies include customer service orientation, adaptability, attention to detail, confidentiality, conflict management, effective communication, trust-building, problem-solving, and teamwork. The commitment to a Christ-first faith indicates that spiritual support is also an embedded part of the university’s culture, encouraging faith journeys alongside academic achievements.

Educationally, the role requires post-high school training with a preference for candidates holding a bachelor’s degree or possessing equivalent experience. Entry-level candidates with prior involvement in special events will find this role an excellent opportunity to develop professionally in the events and administrative field. Physical abilities such as lifting up to 50 pounds, traversing stairs, and occasional travel broaden the nature of the job, highlighting the hands-on aspect of the position.

Overall, the Events Assistant position is an exciting and meaningful role offering part-time employment within a respected academic community. It combines logistical, administrative, and interpersonal skills to contribute directly to the university’s advancement efforts, thereby enhancing the experiences of stakeholders and supporting the institution’s broader mission.