Job Overview
Employment Type
Temporary
Hourly
Compensation
Hourly
Exact $23.77
Work Schedule
Flexible
Weekend Shifts
Benefits
Limited benefits
Job Description
Coppin State University is a public institution committed to providing quality education and fostering community engagement. Located in Baltimore, Maryland, the university offers a wide range of academic programs and services designed to support the growth and development of its students and community. The Parking and Transportation Services Department plays a key role in ensuring a smooth and efficient campus experience for students, faculty, staff, and visitors by managing parking facilities and transportation services effectively.
The Events Assistant position is a fixed-term, non-regular role that offers an hourly wage of $23.77. This role is essential in supporting the planning, coordination, and execution of a variety of institutional events such as conferences, ceremonies, meetings, and campus programs. The primary goal of the Events Assistant is to ensure that all events run smoothly and professionally, contributing to the university’s mission and community engagement efforts. This position requires a dynamic individual who can work collaboratively with internal departments, external partners, vendors, and event attendees. The Events Assistant must be well-organized and detail-oriented, capable of managing multiple tasks simultaneously in a fast-paced environment.
Key responsibilities include logistical preparation, vendor coordination, event setup and breakdown, and providing on-site support during events. The role involves assisting with task management such as tracking event supplies, managing event timelines, and supporting event logistics like room reservations, audiovisual coordination, catering arrangements, and signage preparation. Additionally, the Events Assistant helps maintain accurate event documentation and post-event reports, ensuring thorough evaluation and continuous improvement of event operations. The position demands strong communication and interpersonal skills, as well as the ability to adapt to changing event requirements and schedules, including the flexibility to work weekends and holidays as necessary.
The Events Assistant position is a fixed-term, non-regular role that offers an hourly wage of $23.77. This role is essential in supporting the planning, coordination, and execution of a variety of institutional events such as conferences, ceremonies, meetings, and campus programs. The primary goal of the Events Assistant is to ensure that all events run smoothly and professionally, contributing to the university’s mission and community engagement efforts. This position requires a dynamic individual who can work collaboratively with internal departments, external partners, vendors, and event attendees. The Events Assistant must be well-organized and detail-oriented, capable of managing multiple tasks simultaneously in a fast-paced environment.
Key responsibilities include logistical preparation, vendor coordination, event setup and breakdown, and providing on-site support during events. The role involves assisting with task management such as tracking event supplies, managing event timelines, and supporting event logistics like room reservations, audiovisual coordination, catering arrangements, and signage preparation. Additionally, the Events Assistant helps maintain accurate event documentation and post-event reports, ensuring thorough evaluation and continuous improvement of event operations. The position demands strong communication and interpersonal skills, as well as the ability to adapt to changing event requirements and schedules, including the flexibility to work weekends and holidays as necessary.
Job Requirements
- High school diploma or equivalent
- One or more years of relevant experience preferred
- Ability to work flexible schedule including weekends and holidays
- Strong organizational skills
- Excellent communication skills
- Ability to work collaboratively
- Ability to handle multiple tasks and meet deadlines
Job Qualifications
- High school diploma or equivalent
- Associate or bachelor’s degree preferred
- One or more years of experience supporting events, hospitality, customer service, or administrative operations preferred
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Ability to work collaboratively with diverse groups of people
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Job Duties
- Assist with planning and coordinating events such as conferences, ceremonies, meetings, campus programs, and special events
- Track event supplies and maintain organized event inventory
- Assist with setup and breakdown of event materials, décor, and equipment
- Provide on-site event support including registration, guest check-in, attendee assistance, and problem resolution
- Communicate with campus partners, vendors, and service providers to confirm event details
- Help manage event timelines, task lists, and preparation schedules
- Support event logistics including room reservations, layout planning, audiovisual coordination, catering, signage, and equipment needs
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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