Events Assistant

PMI Entertainment Group is a reputable company renowned for its expertise in managing and executing a variety of events including trade shows, expos, and other large-scale gatherings. As a leader in the entertainment and event management industry, PMI is committed to providing exceptional service and operational excellence to ensure every event meets and exceeds client expectations. This company prides itself on fostering a vibrant culture that emphasizes customer service values, professionalism, and a team-oriented environment. PMI Entertainment Group offers full-time employment opportunities within a dynamic workplace setting where creativity, organizational skills, and dedication converge to create memorable event experiences.

The role of the Events Assistant at PMI Entertainment Group is crucial in supporting the operational and administrative functions of the event departments. This full-time hourly, non-exempt position reports to the Senior Event Designer and does not involve supervising other staff. The assistant works closely with various internal teams and external clients to ensure the successful execution of events. The primary responsibility is to provide comprehensive support for trade shows, expos, and various other types of events, assisting with everything from planning stages to post-event follow-up.

This role requires a diverse skill set, including administration, customer service, and operational coordination. The Events Assistant will participate in event planning sessions, manage day-of-event logistics such as exhibitor check-in and equipment rentals, and coordinate communications among departments and event participants. Proficiency in tools like Wordpress, Momentus, Microsoft Office Suite including Teams, Trello, and social media platforms like Facebook and Instagram is essential to efficiently handle the administrative tasks and event-related technology.

Additionally, the Events Assistant plays a key role in maintaining important documentation such as contracts and certificates of insurance, ensuring all are current and compliant with event requirements. The position also involves managing event signage, material handling logistics, and crafting individual event portals to facilitate smooth operations. Being Manager on Duty (MOD) for events to oversee event execution and troubleshoot issues as they arise is another important responsibility.

Strong communication skills, excellent interpersonal abilities, and a professional demeanor are critical for success in this role. The candidate must be adaptable, detail-oriented, and capable of managing multiple priorities under tight deadlines. The position demands occasional work during nights, weekends, and early mornings aligned with the event schedule to ensure seamless event execution. Physical requirements include the ability to lift up to 50 pounds and perform mobility tasks during event setup and breakdown.

Working at PMI Entertainment Group allows the Events Assistant to gain valuable industry experience, participate in a variety of interesting projects, and contribute to a recognized brand in the event management sector. PMI is committed to diversity and inclusion, being an Affirmative Action and Equal Opportunity Employer, fostering an inclusive workplace where all employees are respected and valued.