Events & Spaces Coordinator - Downtown Main Library

The Cincinnati & Hamilton County Public Library is a prominent public institution dedicated to providing comprehensive access to a vast collection of resources, programs, and services aimed at connecting people with diverse ideas and information. Established as a cornerstone of learning and community engagement in Cincinnati, the Library serves as a vital cultural and educational hub for residents of all ages. Through its expansive network of branches and the flagship Downtown Main Library, the institution fosters an inclusive environment that nurtures lifelong learning, innovation, and civic participation. The Library’s commitment to diversity, equity, and inclusion is reflected in its wide range of initiatives designed to support individuals from all backgrounds and walks of life, ensuring equitable access to knowledge and opportunities.

The Events & Spaces Coordinator role within the Downtown Main Library presents a dynamic opportunity for a motivated individual to take a leadership role in managing the scheduling, coordination, and execution of both internal and external events and meeting spaces. This position is crucial to the seamless orchestration of events that support the Library’s overarching mission and strategic priorities. The Coordinator will be responsible for overseeing the logistics of system-wide meetings, large-scale special events, and community partnerships, ensuring that all aspects from room setup and audiovisual equipment to staffing and crowd control are handled efficiently and professionally.

This full-time, 40 hours per week position includes working during evenings and weekends as needed to support event schedules. The salary range offered spans from $49,940.80 to $62,441.60, reflecting the importance of this role within the institution. The Coordinator will prepare cost estimates, assist in budget planning, manage purchasing and fiscal processes, and collaborate closely with multiple departments such as Public Safety, Facilities, and Hospitality to guarantee event success.

Additionally, the role emphasizes a strong focus on customer service and stakeholder engagement, utilizing feedback mechanisms such as surveys to continuously improve event experiences. The Events & Spaces Coordinator will serve as the main point of contact for procuring and directing staff and volunteers, ensuring well-organized and impactful events. This position also entails technical responsibilities including maintaining and troubleshooting audio-visual equipment, an essential element in today’s multimedia-enhanced event settings.

The ideal candidate will have at least two years of relevant experience in event planning or meeting room coordination, possess a high school diploma or equivalent, and preferably hold a bachelor’s degree in Public Relations, Communications, Hospitality Management, or a related field. A valid driver's license with a clean driving record is mandatory. This role requires the ability to work independently, handle multiple tasks simultaneously, and demonstrate a commitment to the Library’s values and community-oriented mission. Candidates must embrace the Library’s core beliefs and strategic priorities, and actively promote diversity, equity, and inclusion in all aspects of their work.

In summary, this role offers an exciting opportunity to contribute to the vibrant cultural life of Cincinnati by coordinating high-quality events that engage the community, celebrate achievements, and support the educational goals of the Library system. With its emphasis on collaboration, customer satisfaction, and innovative event management, the Events & Spaces Coordinator position is an essential part of the public library’s efforts to connect people with the world of ideas and information.