Job Overview
Compensation
Hourly
Range $34.00 - $36.00
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional Development
Job Description
Hudson Pacific Properties is a premier real estate company with a strong focus on epicenters of innovation for media and technology industries. Founded in 2006 by Chairman and CEO Victor Coleman, the company began its journey with the acquisition of two Hollywood studio lots. Over the years, it has significantly expanded its footprint, especially in California, and in 2010 went public, marking a major milestone in its growth trajectory. Headquartered in Los Angeles, Hudson Pacific Properties operates across key West Coast markets including Silicon Valley, San Francisco, Seattle, and Vancouver, owning, transforming, building, and managing marquee office and studio properties. These assets serve as vibrant hubs for Fortune 500 companies, leading growth enterprises, and cutting-edge startups, predominantly within the media and tech sectors. The company’s deep industry relationships and market expertise enable it to access high-potential markets and assets ahead of competitors. The company prides itself on understanding where the talent in media and tech industries congregates and thrives, aiming to create ideal environments that foster innovation and employee success in collaboration with its tenants and clients. Hudson Pacific Properties is continuously forward-looking, committed to adding value and developing properties that respond to the evolving needs of its dynamic clientele.
The Events & Programming Coordinator role at Hudson Pacific Properties is designed to support activation initiatives for retail assets within the company's portfolio, notably including the iconic San Francisco Ferry Building. Reporting directly to the Director of Programming and Events, this position plays a crucial role in delivering engaging events and programming that enhance the public experience and activate retail spaces at Hudson’s properties. The coordinator is charged with assisting in the design and execution of seasonal initiatives, promotions, and events that attract visitors and support merchant engagement. Key responsibilities include managing event calendars, budgeting, securing permits and scheduling with city agencies, drafting marketing content, setting up event ticket pages, and responding to public inquiries with professionalism. Additionally, the role requires providing administrative support for event contracts, vendor invoicing, and supply inventory management. On event days, the coordinator acts as the main onsite contact, facilitating coordination among property teams, security, engineering, custodial staff, and vendors to ensure seamless event execution. The role also involves capturing onsite photography, monitoring digital social trends related to events and retail offerings, and contributing as a thought partner in retail, events, and marketing strategies. This position demands strong organizational and communication skills, flexibility with scheduling including nights and weekends, and the capacity to collaborate effectively with diverse partners and vendors. With at least two years of related experience and a preference for candidates with a four-year college degree, the Events & Programming Coordinator is an essential team member dedicated to making each event successful and impactful within Hudson Pacific Properties’ dynamic and innovative real estate portfolio.
The Events & Programming Coordinator role at Hudson Pacific Properties is designed to support activation initiatives for retail assets within the company's portfolio, notably including the iconic San Francisco Ferry Building. Reporting directly to the Director of Programming and Events, this position plays a crucial role in delivering engaging events and programming that enhance the public experience and activate retail spaces at Hudson’s properties. The coordinator is charged with assisting in the design and execution of seasonal initiatives, promotions, and events that attract visitors and support merchant engagement. Key responsibilities include managing event calendars, budgeting, securing permits and scheduling with city agencies, drafting marketing content, setting up event ticket pages, and responding to public inquiries with professionalism. Additionally, the role requires providing administrative support for event contracts, vendor invoicing, and supply inventory management. On event days, the coordinator acts as the main onsite contact, facilitating coordination among property teams, security, engineering, custodial staff, and vendors to ensure seamless event execution. The role also involves capturing onsite photography, monitoring digital social trends related to events and retail offerings, and contributing as a thought partner in retail, events, and marketing strategies. This position demands strong organizational and communication skills, flexibility with scheduling including nights and weekends, and the capacity to collaborate effectively with diverse partners and vendors. With at least two years of related experience and a preference for candidates with a four-year college degree, the Events & Programming Coordinator is an essential team member dedicated to making each event successful and impactful within Hudson Pacific Properties’ dynamic and innovative real estate portfolio.
Job Requirements
- Minimum of two years related work experience
- 4-year degree from accredited college or university preferred
- Flexible scheduling availability - able to work nights and weekends as the position requires
- Strong creative instincts and ability to collaborate
- Expert time management and organizational skills
- Ability to communicate with partners, vendors, and retail merchants in a friendly and positive manner
- Ability to read, listen and communicate effectively in English, both verbally and in writing
- Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Job Qualifications
- Minimum of two years related work experience
- 4-year degree from accredited college or university preferred
- Strong creative instincts and ability to collaborate
- Expert time management and organizational skills
- Ability to communicate with partners, vendors, and retail merchants in a friendly and positive manner
- Ability to read, listen and communicate effectively in English, both verbally and in writing
- Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Job Duties
- Support the creation and execution of retail marketing and public events and programming at Hudson’s public-facing assets such as the San Francisco Ferry Building
- Collaborate on the design of seasonal initiatives, giveaways, events, and promotions
- Maintain up to date calendar for public events, merchant events, and tenant events
- Track expenses for events and programming initiatives
- Assist with permitting and scheduling with city agencies such as SFDPH, SFFD, ABC, BCDC, Port, etc.
- Draft event descriptions and collect marketing assets such as graphics, photos, and website/social links
- Create public event ticket pages and monitor sales
- Respond to event queries from the public in a timely and professional manner
- Create event timelines and layout diagrams
- Provide administrative support for events contracts
- Collect, process, and track vendor invoices and COIs
- Research, order, and track supply inventory
- Act as the main onsite contact for public events
- Work with property teams, security, engineering, and custodial teams from planning to execution
- Facilitate event set-up, merchant communication, and vendor management on event days
- Act as a thought partner for events, retail, and marketing
- Provide onsite photography for events and special offerings
- Track digital social trends for events and retail
- Other duties as assigned
Job Criteria
Experience
No experience required
Job Location
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