Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Exact $25.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Commission
Employee Discounts
flexible schedule
Professional development opportunities
Job Description
Bennett Valley Golf Course is a picturesque, community-focused 18-hole golf course located in Santa Rosa, renowned for its welcoming atmosphere, approachable play, and stunning views of the valley. This establishment is more than just a golf course; it serves as a cherished gathering place where people of all ages and skill levels come together to enjoy the sport amidst beautiful natural surroundings. At the heart of Bennett Valley Golf Course lies the Iron & Vine Restaurant, Bar & Events, which offers a modern indoor-outdoor space perfect for dining and socializing. The restaurant is known for its seasonal cuisine that highlights fresh, local ingredients, a full bar that caters to a variety of tastes, and a versatile setting suitable for weddings, social gatherings, corporate events, tournaments, and special celebrations. The combination of recreational, culinary, and event-hosting facilities makes Bennett Valley a vibrant and multi-faceted destination for both locals and visitors alike.
The role available at Bennett Valley Golf Course focuses on supporting the sales and marketing efforts of this high-volume golf course and event venue, particularly after contract completion. As an Event Coordinator, you will be responsible for managing event logistics, client communication, and marketing execution to ensure every event is flawlessly prepared, finalized, and executed. A significant part of your job will involve transitioning events from sales to operations, coordinating closely with the Director of Sales & Marketing to manage payments, documentation, and client meetings. Additionally, you will help finalize event details such as Banquet Event Orders (BEOs), timelines, and floorplans, and maintain clear and timely communication with clients and internal teams to guarantee smooth event execution.
This position demands a high level of organization and accuracy, especially in managing financial records, tracking deposits and payments, and reconciling post-event billing based on actual attendance and consumption. You will also play a vital role in maintaining systems such as CRM and POS, ensuring all records and timelines are current and audit-ready. Beyond event coordination, you will contribute to marketing efforts by executing marketing collateral, creating and scheduling social media and promotional content, maintaining content libraries, and tracking marketing performance. The role requires a flexible schedule, generally Tuesday through Saturday availability, with occasional evenings, Sundays, and early mornings depending on event and operational needs.
The position is full-time, non-seasonal, hourly, and non-exempt, offering a competitive pay range of $25-27 per hour plus commission. Working with KemperSports Management, an equal opportunity employer, this role offers a dynamic and rewarding environment for a motivated individual who thrives in a fast-paced, high-volume hospitality and event management setting. Bennett Valley Golf Course is an ideal workplace for those passionate about golf, hospitality, and creating memorable experiences for clients and guests in a community-centered environment. This job represents an excellent opportunity to develop career skills in event coordination, marketing, and client relations while contributing to the success of a well-regarded local establishment.
The role available at Bennett Valley Golf Course focuses on supporting the sales and marketing efforts of this high-volume golf course and event venue, particularly after contract completion. As an Event Coordinator, you will be responsible for managing event logistics, client communication, and marketing execution to ensure every event is flawlessly prepared, finalized, and executed. A significant part of your job will involve transitioning events from sales to operations, coordinating closely with the Director of Sales & Marketing to manage payments, documentation, and client meetings. Additionally, you will help finalize event details such as Banquet Event Orders (BEOs), timelines, and floorplans, and maintain clear and timely communication with clients and internal teams to guarantee smooth event execution.
This position demands a high level of organization and accuracy, especially in managing financial records, tracking deposits and payments, and reconciling post-event billing based on actual attendance and consumption. You will also play a vital role in maintaining systems such as CRM and POS, ensuring all records and timelines are current and audit-ready. Beyond event coordination, you will contribute to marketing efforts by executing marketing collateral, creating and scheduling social media and promotional content, maintaining content libraries, and tracking marketing performance. The role requires a flexible schedule, generally Tuesday through Saturday availability, with occasional evenings, Sundays, and early mornings depending on event and operational needs.
The position is full-time, non-seasonal, hourly, and non-exempt, offering a competitive pay range of $25-27 per hour plus commission. Working with KemperSports Management, an equal opportunity employer, this role offers a dynamic and rewarding environment for a motivated individual who thrives in a fast-paced, high-volume hospitality and event management setting. Bennett Valley Golf Course is an ideal workplace for those passionate about golf, hospitality, and creating memorable experiences for clients and guests in a community-centered environment. This job represents an excellent opportunity to develop career skills in event coordination, marketing, and client relations while contributing to the success of a well-regarded local establishment.
Job Requirements
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- experience working with CRM systems, POS systems, and basic marketing platforms preferred
- proficiency in Microsoft Office or Google Workspace
Job Qualifications
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- experience working with CRM systems, POS systems, and basic marketing platforms preferred
- proficiency in Microsoft Office or Google Workspace
Job Duties
- Support the transition of events from sales to operations following contract execution by the Director of Sales & Marketing
- manage all event payments, documentation, and scheduling of detail meetings with the DOSM and client
- coordinate client communications related to logistics, timelines, and event updates
- finalize event details upon receipt of the final guarantee, ensuring BEOs, diagrams, and timelines are accurate and complete
- update floorplans and event documents as changes occur
- produce and distribute all event documentation including BEOs, timelines, diagrams, event packets
- coordinate vendor logistics, setup details, and internal communication
- serve as on-site coordinator for assigned events, ensuring smooth execution
- ensure all internal teams are aligned and informed of final event details
- process and track all deposits, payments, and required documentation
- manage multi-payment and high-volume events with clear tracking systems
- reconcile final event charges based on actual attendance and consumption
- ensure alignment across CRM, POS, and reporting systems
- complete post-event billing, follow-ups, and client communication
- maintain accurate and up-to-date records, timelines, and tasks within CRM
- proactively communicate updates and changes across departments
- prepare weekly BEO packets and support operational review meetings
- maintain organized, audit-ready digital event files
- respond promptly to client and internal communications
- support site tours and client interactions as needed
- execute marketing collateral for all programming
- maintain accurate and consistent messaging across website, Google Business, social media, and on-site materials
- create, schedule, and publish social media and promotional content
- capture event photography and maintain organized content libraries
- support execution of the marketing calendar to ensure timely campaign launches
- track and report on basic marketing performance
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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