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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $80,000.00
Work Schedule
Weekend Shifts
Night Shifts
Job Description
The Napa Institute is a faith-driven organization founded over a decade ago with the mission of deepening the Catholic faith and fostering authentic relationships with Jesus Christ and the Christian community. Established to create transformative experiences, the Institute hosts a variety of events and conferences that emphasize fellowship, spiritual growth, and meaningful dialogue. Known for its welcoming atmosphere, Napa Institute events encourage deeper conversations, faith, impact, and friendship through intentional hospitality and community engagement. These gatherings stand out as unique opportunities for believers to connect beyond formal worship, cultivating lasting bonds and spiritual enrichment within a supportive environment.
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Job Requirements
- Practicing Catholic in good standing
- bachelor’s degree or equivalent experience preferred
- 3-5+ years of experience in event management hospitality nonprofit operations or related field
- ability to manage complex event logistics and large-scale gatherings
- strong financial management skills including budgeting and P and L tracking
- excellent organizational and project management abilities
- outstanding written and verbal communication skills
- willingness and ability to travel for events primarily on the East Coast
- flexibility to work nights and weekends as required
- high level of discretion and professionalism
- proficiency in event management software and data systems
Job Qualifications
- Must be practicing Catholic in good standing
- 3-5+ years of experience in event management hospitality nonprofit operations or related field
- demonstrated experience managing high-level events and complex logistics
- strong financial acumen with experience managing budgets and P and Ls
- exceptional organizational and project management skills
- excellent written and verbal communication skills
- ability to travel for East Coast events as needed
- flexibility for regular night and occasional weekend work
- high level of discretion and professionalism
- strong interpersonal and communication skills and collaborative mindset
- operational excellence and attention to detail
- financial discipline and analytical mindset
- high-touch hospitality orientation
- ability to manage multiple complex projects simultaneously
- mission alignment with Napa Institute
- experience working with and or for Catholic apostolates a plus
Job Duties
- Manage all NI event invitations including guest list development invite distribution RSVP management and attendance tracking
- lead high-level execution of Napa Institute events primarily in DC and NYC
- identify coordinate and manage event venues including contract negotiation pricing food and beverage selections and space logistics
- oversee pre-event information gathering such as biographies dietary needs guest preferences special accommodations
- coordinate event logistics including seating plans registration systems materials run-of-show documentation and vendor management
- provide on-site event execution and support where needed ensuring hospitality excellence and mission alignment
- coordinate closely with program development and communications teams to ensure alignment of messaging and objectives
- develop and manage event budgets
- track event expenses and revenues
- produce detailed Event P and Ls
- monitor financial performance against projections
- provide post-event reporting and analysis to leadership
- assist the Director of Experiences and Hospitality with pilgrimage participant data tracking
- support invitation coordination and RSVP management for pilgrimages
- assist with final execution logistics including participant communications documentation and hospitality details
- help ensure accurate data reporting and operational readiness for all pilgrimage experiences
- work closely with Events Program and Development team members to ensure alignment and coordination
- support shared calendar management and event sequencing
- contribute to systems improvement for attendee data management and reporting
- maintain organized documentation of contracts financial records attendance data and vendor relationships
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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