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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $80,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible scheduling
Paid holidays
Job Description
The Napa Institute is a faith-driven organization committed to deepening the spiritual lives of individuals through meaningful fellowship and enriching Catholic experiences. Founded over a decade ago, the Institute has championed the mission of growing authentic relationships with Jesus Christ and nurturing bonds among fellow Christians. By offering unique events marked by open seating and abundant social opportunities, the Napa Institute distinguishes itself as a leader in providing Catholic conferences that inspire deeper conversations, greater impact, strengthened faith, and enduring friendships. Positioned primarily on the East Coast, with preferred locations in Washington, DC or New York City, the Institute has... Show More
Job Requirements
- Be a practicing Catholic in good standing
- Have 3-5+ years of experience in event management, hospitality, nonprofit operations, or related field
- Possess strong financial acumen and experience managing budgets and profit and loss statements
- Demonstrate exceptional organizational and project management skills
- Have excellent written and verbal communication skills
- Be able to travel as needed for East Coast events
- Have flexibility to work nights and weekends
- Maintain a high level of discretion and professionalism
Job Qualifications
- Practicing Catholic in good standing
- 3-5+ years of experience in event management, hospitality, nonprofit operations, or related field
- Demonstrated experience managing high-level events and complex logistics
- Strong financial acumen with experience managing budgets and profit and loss statements
- Exceptional organizational and project management skills
- Excellent written and verbal communication skills
- Ability to travel for East Coast events
- Flexibility to work nights and occasional weekends
- High level of discretion and professionalism
- Strong interpersonal and communication skills
- Collaborative mindset
- Operational excellence and attention to detail
- Financial discipline and analytical mindset
- High-touch hospitality orientation
- Ability to manage multiple complex projects simultaneously
- Mission alignment with Napa Institute
- Experience working with or for Catholic apostolates is a plus
Job Duties
- Manage event invitations including guest list development, invite distribution, RSVP management, and attendance tracking
- Lead execution of Napa Institute events primarily on the East Coast
- Identify, coordinate, and manage event venues including contract negotiation, pricing, food and beverage selections, and space logistics
- Oversee pre-event information gathering such as biographies, dietary needs, and special accommodations
- Coordinate event logistics including seating plans, registration systems, materials, run-of-show documentation, and vendor management
- Provide on-site event execution and support ensuring hospitality excellence and mission alignment
- Develop and manage event budgets and track expenses and revenues
- Produce detailed event profit and loss statements and monitor financial performance
- Provide post-event reporting and analysis to leadership
- Assist in pilgrimage participant data tracking, invitation coordination, RSVP management, and final execution logistics
- Collaborate with Events, Program, and Development teams to ensure alignment and coordination
- Support shared calendar management and contribute to attendee data management and reporting improvements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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